Payroll Specialist - Managed Services

Key Responsibilities:

• Client and Stakeholder Management
• Manage payroll inbox and respond to queries from HR, Managers, Employees, Third Party Suppliers.
• Identify and suggest improvements to payroll processes and provide support to clients regarding employee pay and benefits matters.
• Payroll Operations & Compliance
• Prepare payroll imports and changes in a timely manner and upload them into the payroll system.
• Review payroll data, including manual checks and National Minimum Wage (NMW) compliance, and prepare payroll sign-off reports.
• Prepare and upload statutory and third-party reports as required.
• Ensure payroll processing is accurate, timely, and compliant with current legislation and company policies.
• Complete annual payroll tasks including year-end processing, P11D submissions, and PSA reporting.
• Generate routine and ad-hoc payroll reports for internal and external use.
• Systems & Technology
• Identify and recommend process improvements across all payroll functions.
• Knowledge:
• Strong understanding of manual payroll calculations.
• In-depth knowledge of payroll legislation including:
• Income Tax (Earnings and Pensions) Act (ITEPA)
• Workplace Pension Regulations
• Working Time Regulations (WTR)
• Knowledge of statutory payments and deductions (e.g., SMP, SSP, SPP).
• Working understanding of Data Protection and GDPR requirements.
• Experience with National Minimum Wage (NMW) compliance.
• Ability to administer employee benefits and expenses.
• Knowledge of termination and redundancy payments, and how to manage earnings for tax and NI purposes.
• Experience with pension schemes, including salary sacrifice arrangements.
• Understanding of Directors’ National Insurance contributions.
• Familiarity with Share Incentive Plans (SIPs) and Long-Term Incentive Plans (LTIPs).

Required Skills:

• Strong mathematics skills and high attention to detail, with the ability to carry out accurate manual payroll calculations.
• Proficient in running manual calculations for income tax, National Insurance contributions (NIC), student loans, and pension deductions.
• Demonstrated experience processing payroll from end to end, including handling year-end procedures.
• Proficient in Microsoft Excel, including the use of formulas, VLOOKUPs, and pivot tables.
• Excellent written and verbal communication skills, with the ability to explain payroll matters clearly to both technical and non-technical audiences.
• The ability to build effective working relationships and communicate confidently with both internal and external stakeholders.
• Desirable
• Ideally holds a relevant payroll qualification (e.g., CIPP or equivalent).
• Experience working with multiple payroll engines

About Us:

Qualifications

• Strong mathematics skills and high attention to detail, with the ability to carry out accurate manual payroll calculations.
• Proficient in running manual calculations for income tax, National Insurance contributions (NIC), student loans, and pension deductions.
• Demonstrated experience processing payroll from end to end, including handling year-end procedures.
• Proficient in Microsoft Excel, including the use of formulas, VLOOKUPs, and pivot tables.
• Excellent written and verbal communication skills, with the ability to explain payroll matters clearly to both technical and non-technical audiences.
• The ability to build effective working relationships and communicate confidently with both internal and external stakeholders.
• Desirable
• Ideally holds a relevant payroll qualification (e.g., CIPP or equivalent).
• Experience working with multiple payroll engines