Payroll Associate

Prepare weekly time and attendance data for hourly employees and submit it to the third-party payroll provider.

Ensure payroll practices comply with the union contract and company policies.

Maintain accurate attendance and timecard records.

Complete accounting tasks needed to transfer payroll data to the general ledger for operational reporting.

Supports company audits as needed.

Essential Functions: (But not limited to)

Processes payroll records weekly for all hourly employees, including W-4 information.

Maintains calendar indicating scheduled pay increases.

Process deductions related to employee benefits.

Educate employees about direct deposit and paperless options.

Support Managers/Supervisors by reviewing weekly approved time to ensure compliance with union contracts.

Works closely with supervisors to resolve discrepancies in terms of unclear arithmetic differences, authorized overtime, shift differentials, or reasons for absences, either paid or unpaid.

Enters hours and special pay or deductions on weekly payroll worksheets.

Totals and balances worksheets against departmental information submitted by supervisors.

Makes any required changes to employee information such as change of address, withholding, or regular deductions.

Support corporate and hourly employees for the processing of child support deductions, garnishments and requests for checks to appropriate recipients of these funds.

Arranges for special checks, such as advance vacation pay and other awards.

Prepares manual payroll pay cards as required in case of payroll errors or terminations.

Captures and recoups deductions as needed when an employee experiences a leave of absence.

Helps administer the STD/FMLA claims, payments and absences.

Research and processes grievances as needed

Tracks vacation time earned, calculates hourly rates used for vacation payments; and maintains holiday schedule and tracks banked activity.

Additional Duties and responsibilities:

Posts journal entries, reconcile balance sheet accounts, analyzes payroll data, and fulfills audit requests in support of the financial statements.

Supports the Human Resource and Senior Management teams as needed.