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Part Time North Region Administrative Assistant - Avenue South

Brentwood Baptist Church
Nashville, USA
Part-time
Mid Level
Onsite
Discovered 1 months ago

Full Job Posting

  • Make and return phone calls and emails as directed by the Campus & Teaching Pastor.
  • Handle scheduling appointments, arranging travel logistics, responding to email, etc. for the Campus & Teaching Pastor and Associate Executive Pastor
  • Work with Ave South AA to assist as needed to maintain accurate church records, including attendance, membership, baptismal, marriage, newsletter or special emailing lists, etc.
  • Maintain current lists of church members who are in the hospital, special prayer requests, deaths, births, and other important events to assist Campus Pastor in ministry contacts including E-Mail/Mail as appropriate from the church
  • Order supplies as requested by Campus and Teaching Pastor and Associate Executive Pastor
  • Serve as Purchaser for supplies for all major events and activities at Ave South
  • Coordinate meeting agendas, meals, etc. as needed for Campus and Teaching Pastor and Associate Executive Pastor
  • Provide support to deacon ministry as directed by Campus and Teaching Pastor
  • Prepare and maintain monthly and quarterly reports for North Region campuses, minutes from quarterly business meetings, and other special projects as directed by Campus & Teaching Pastor and Associate Executive Pastor.
  • Draft administrative correspondence on behalf of the Campus & Teaching Pastor and Associate Executive Pastor.
  • Monitor and maintain updated dashboard info for North Region campuses, including Ministry Health Index and Martus Budget worksheets
  • Collect, organize, and enter receipts from credit cardholders for the Campus and Teaching pastor and the Associate Executive Pastor.
  • Maintain an office atmosphere that is representative of 1 Cor. 14:40 (“everything must be done decently and in order”) along with having a basic understanding of people and how to tactfully handle sensitive and difficult situations.
  • Other duties as assigned by the Campus & Teaching Pastor and Associate Executive Pastor
  • Attend quarterly staff meetings.
  • Attend monthly/quarterly training sessions.
  • Manages details, tasks and projects efficiently without frequent reminders
  • Maximizes time effectively by focusing on “must do” priorities when necessary
  • Anticipates/avoids problems or formulates creative solutions
  • Makes timely decisions that produce quality outcomes
  • Adheres to commitments, schedules and deadlines
  • Demonstrates flexibility, adapts well to changing priorities or situations
  • Self-directed and proactive, level of supervision required is appropriate
  • Is willing to take on additional responsibilities, helps with a “can-do” attitude
  • Collaborates well with others to accomplish group tasks
  • Uses written and verbal communication in a way that accomplishes intended results
  • Prioritizes and accomplishes self-development goals
  • Demonstrates an ongoing commitment to obtaining the Knowledge, Abilities, Skills, and Habits necessary to be successful in this role
  • Teachable spirit with a desire to learn and grow
  • Maintains appropriate gap between the current job description and the employee’s current abilities that allows for future growth.
  • Can identify closely with the mission, values, vision, theology, philosophy and methodology of Brentwood Baptist Church.
  • A mature Christian who demonstrates the Fruit of the Spirit, is growing in their faith and is committed to spiritual disciplines such as Bible reading, prayer.
  • Ability to collaborate, cooperate and function well in a team environment.
  • Demonstrate strong written and verbal communication skills.
  • Must possess good organizational skills, be detail oriented and administratively minded.
  • Dependable, discreet, friendly, professional and neat.
  • Must meet the Brentwood Baptist Church employee benchmark for computer competency
  • Possess a track record of dependability and trustworthiness regarding handling finances.
  • High school diploma required; bachelor’s degree in relevant discipline preferred.
  • 3-5 years’ experience working as an administrative assistant.

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