(Part-Time) Admin Support Officer (UAE National) (Emiratisation)

Overview

Dubai Investment Park (DIP)

MetroMed

Mazrui International

MetroMed

Mazrui International

https://www.mazruiinternational.ae/ (Main Holding Group)

Job Purpose :-

• The role combines general admin tasks, data entry, basic reporting, inventory tracking, and coordination with facilities teams, supporting HR team with various admin activities to ensure smooth daily business unit operations.
• Key role and responsibilities :-
• Perform general office administration tasks including filing, scanning, printing, and organizing documents.
• Handle incoming and outgoing mail, courier dispatch, and record maintenance.
• Accurately enter and update data in spreadsheets, internal systems, and databases.
• Prepare basic reports and ad hoc summaries as requested by management.
• Maintain and track office supplies inventory; raise requests and coordinate with vendors for procurement.
• Keep stock movement records and update inventory logs regularly.
• Monitor usage of stationery and pantry items, ensuring timely replenishment.
• Coordinate with building management, housekeeping, and service providers for office maintenance and cleanliness.
• Log and follow up on facility-related issues (AC, plumbing, electrical, etc.) to ensure timely resolution.
• Support expense tracking and assist with documenting office-related purchases and invoices.
• Assist in organizing small internal events or meetings by arranging logistics and required supplies.
• Liaise with PRO for various business needs related to trade licenses etc.
• Coordinate office equipment/stationery needs of new hires and existing staff members and place orders for stationery with suppliers.
• Follow up on expenditure claim queries of suppliers.
• Coordinate timely renewal of trade licenses and tenancy renewals.
• Maintain and manage service provider contracts, and utility bills, prepare summary for submission to Finance for payments.
• Maintain and manage Supplier's contract, and MOE registration for Exclusive contracts,
• Maintain/Manage administrative records/files - Car lease documents/ Tenancy Contracts/AMC about building maintenance.
• Coordinate ordering and storage of office furniture and fixtures and ensuring appropriate payments.
• Organizing/Assisting in events/activities for celebrations and staff welfare.
• To effectively carry out all the Receptionist duties in the absence of the Receptionist.
• Support any other ad hoc tasks assigned from time to time.
• Experience :- Students currently study can also apply.
• Freshers will also be considered.

Education :-