Operations Specialist / Engineer
Job Fit Check
Base Career helps you apply smarter for this job.
Key skills for this role
About the Role
Egis is a global organisation with over 20,000 employees worldwide. With our head office based in Paris, we offer global career opportunities, as well as offer rewarding careers for our people locally.
Key Skills for This Role
Full Job Posting
Company Description
- Egis is a global organisation with over 20,000 employees worldwide.
- With our head office based in Paris, we offer global career opportunities, as well as offer rewarding careers for our people locally.
- Egis is an organisation with a capacity to make meaningful industry and community change in the space of place-making, sustainability and creating connected cities.
- Different to other engineering firms, Egis offers true end-to-end capability across the entire design-to-operation lifecycle, offering advisory, architecture, engineering, design, asset management and operations services.
- We are committed to creating great teams doing innovative work and would love **you** to join us to **Impact the Future.**
- **Job Description** **Overview:**
- The Operations Specialist will provide high-level operational support and commercial administration for projects.
- Ensure all contractual obligations, financial cycles, and compliance requirements are met throughout the project lifecycle.
- Act as a key interface between project teams, occasionally clients, and corporate departments (Finance, HR, Legal) to ensure operational efficiency.
Specific Responsibilities
- **Financial & Commercial Admin:** Invoices preparation, review and submission then Payment submission and follow ups.
- **Project kick-start:** Lead the initiation of the kick-start phase for new projects, coordinate for insurances, bonds and all initial required documents coordinating with stakeholders to ensure resource readiness and the execution of documentation plans.
- **Secondment Contracts Management:**
- Administer the full secondment lifecycle, including recruitment activities, CV screening & reviews, and mobilization/demobilization requests (PAAFs, ATMs, ATDs).
- Manage the end-to-end invoicing cycle including preparation, review and submission of invoices then Payment submission and follow ups.
- Timesheet preparation, review and approval, and drafting, review, and submission of invoices, and payment follow-up.
- **Technical Submissions:** Support new projects in the preparation and submission of initial project deliverables until full deployment of teams.
- **Insurances:** Coordination for general and project-specific insurance issuance and renewal cycles.
- **Bonds & Guarantees:** Arrange, track, and manage the issuance/ cancellation or retrieval of performance bonds and guarantees with finance department in accordance with contract requirements.
- **Reporting:** Support project teams in preparing Contract Project Review presentations (CPR).
- **Correspondence:** Prepare letters, memos, official correspondence, and maintain project trackers and dashboards.
- **Procurement:** Lead full cycle of preparation, review and signature of consultancy contracts, sub-consultancy agreements (SCA), and inter-company agreements (ICA).
Qualifications
- Bachelor’s Degree in a Construction related discipline.
- 7+ years in operations or project coordination within the engineering consultancy or construction industry.
- Fluent in Arabic and English
- Proficiency in MS Office (Excel, Word, PowerPoint).
- Proficiency ERP systems.
- Organizational and time-management skills with high attention to detail in document handling.
- Strong communication skills and the ability to draft professional correspondence for internal and external stakeholders.
- Ability to manage version control for document submissions and approvals.
- Knowledge of consultancy contracts, sub-consultancy agreements (SCA), and inter-company agreements (ICA).
Apply for this job in 1 click
Skip the repetitive application forms
Install the Base Career Chrome Extension and autofill job applications across major job boards with your profile.
Trusted by over 500,000 job seekers on Base Career
More from this employer
More jobs at Egis Group
IT Infrastructure Designer - (Airport Exp preferred)
الرياض, KSA
Site Supervision Permanent Contract Mid-Senior Level Riyadh About Us Inhabit is a unique, multi-disciplinary team of professionals who are passionate about making a positive contribution to our built environment. We a
IT Infrastructure Designer - (Airport Exp preferred)
الرياض, KSA
Company Description Inhabit is a unique, multi-disciplinary team of professionals who are passionate about making a positive contribution to our built environment. We are a collective of experienced architects, designers
IT Infrastructure Designer - (Airport Exp preferred)
الرياض, KSA
Company Description Inhabit is a unique, multi-disciplinary team of professionals who are passionate about making a positive contribution to our built environment. We are a collective of experienced architects, designers
Project Controls Manager
الرياض, KSA
Permanent Contract Mid-Senior Level Riyadh Project Management - Engineering About Us Egis is a leading global organisation in architecture, consulting, construction engineering, operations and mobility services. We pa
Project Controls Manager
الرياض, KSA
Company Description Egis is a leading global organisation in architecture, consulting, construction engineering, operations and mobility services. We partner with clients to design, deliver and operate smarter infrastruc
Project Coordinator & Presentations Specialist (Arabic Speaker)
الرياض, KSA
Permanent Contract Mid-Senior Level Riyadh Assistant and Administration About Us Egis is a leading global architectural, consulting, construction engineering, operations and mobility services firm. We create and opera
Document Controller (Saudi National)
جدة, KSA
Permanent Contract Mid-Senior Level Jeddah Assistant and Administration About Us Egis is an international player active in architecture, consulting, construction engineering and mobility services. We create and operat
Document Controller (Saudi National)
جدة, KSA
Company Description Egis is an international player active in architecture, consulting, construction engineering and mobility services. We create and operate intelligent infrastructures and buildings that respond to the
IT Infrastructure Designer - (Airport Exp preferred)
الرياض, KSA
IT Infrastructure Designer - (Airport Exp preferred)
الرياض, KSA
IT Infrastructure Designer - (Airport Exp preferred)
الرياض, KSA
Project Controls Manager
الرياض, KSA
Project Controls Manager
الرياض, KSA
Project Coordinator & Presentations Specialist (Arabic Speaker)
الرياض, KSA
Document Controller (Saudi National)
جدة, KSA
Document Controller (Saudi National)
جدة, KSA