Document Controller (Saudi National)

Overview

• **Permanent Contract**
• **Mid-Senior Level**
• **Jeddah**
• **Assistant and Administration**

About Us

About the Role

• The role requires a proactive approach and strong ownership mindset.
• The candidate should actively monitor document workflows, follow up on pending actions, and support continuous improvement in document formation, quality, coordination, and information organization across project activities.
• Manage all incoming and outgoing project documentation including transmittals, RFIs, reports, technical submissions, and correspondence.
• Maintain accurate document logs, trackers, registers, and records to ensure proper traceability and document control.
• Ensure proper document numbering, revision control, naming conventions, and filing practices are consistently followed.
• Perform document management activities within SharePoint, PMIS, and shared project repositories while maintaining organized folder structures aligned with BDC standards.
• Maintain proper archiving and controlled storage of project records to ensure easy retrieval and audit readiness.
• Supporting the preparation and compilation of documents from draft or partially developed inputs and ensure submitted documents meet required quality and submission standards.
• Perform quality checks on project deliverables before submission to ensure completeness, correct formatting, proper page numbering, grammar accuracy, and compliance with approved templates.
• Proactively follow up with consultants, contractors, and internal stakeholders on pending submissions, overdue responses, and incomplete documentation.
• Ensure compliance with project procedures, confidentiality requirements, and document management best practices across all project activities.
• What do we need from you
• Proficiency in **Aconex** document management system.
• Minimum **8 years** of experience.
• Strong computer skills, including Microsoft Office suite.
• Excellent organisational and filing skills with a keen attention to detail.
• Proven ability to manage time effectively and prioritise tasks.
• Outstanding written and verbal communication skills in both Arabic and English.
• Previous experience in document control, preferably in construction or engineering projects.
• Experience with electronic document management systems.
• Bachelor's degree in Business Administration, Information Management, or related field.
• Knowledge of construction or engineering project documentation processes.
• Ability to work effectively in a fast-paced, deadline-driven environment.
• Strong problem-solving skills and proactive approach to work.