oracle
Operations Program Manager 4
Oracle
USA
Full-time
Manager · 8+ years experience
Onsite
Discovered 4 days ago
Communication
Key Skills for This Role
Communication
Full Job Posting
Qualifications
- Leading contributor individually and as a team member, providing direction and mentoring to others. Sought out as an expert within the team and organization. Able to operate in fast pace, ambiguous environment. Work is non-routine and very complex, involving the application of advanced technical/business skills in the area of product lifecycle management. Ability to work in a dynamic environment as shown by the ability to demonstrate resilience in driving change. Proven Communication skills with the ability to gain broad support and buy-in for initiatives from key stakeholders. Prefer 8 years relevant experience and BA/BS degree.
- Relevant experience in business operations, business analysis, program management, or a related discipline.
- Demonstrated experience supporting budgets, forecasts, expense management, purchasing, and financial reporting.
- Experience coordinating complex schedules, resources, and multiple concurrent priorities.
- Strong analytical, organizational, and problem-solving skills, with the ability to turn operational information into actionable recommendations.
- Proficiency with spreadsheets, reporting tools, and project management systems.
- Strong written and verbal communication skills and the ability to work effectively with leadership, operational teams, and cross-functional partners.
- Demonstrated ability to exercise discretion and handle highly confidential information.
- Ability to adapt to changing requirements and deliver accurate work within time-sensitive deadlines.
Responsibilities
- Coordinate day-to-day business operations for Executive Protection Services, maintaining processes, tracking commitments, and resolving administrative dependencies.
- Support annual budget planning, forecasting, and ongoing financial analysis. Track expenditures, identify variances, and prepare reports to inform leadership decisions.
- Coordinate purchasing, purchase orders, invoice processing, expense reconciliation, and vendor payments in partnership with Finance and Procurement.
- Maintain staffing schedules and coverage plans under the direction of Executive Protection leadership, accounting for travel, events, time off, training, and changing operational requirements.
- Coordinate administrative and logistical support for domestic and international protective assignments, including travel arrangements, accommodations, transportation, and related expenses.
- Partner with executive administrative teams and other stakeholders to align operational support with executive schedules, business travel, and events.
- Support contractor and vendor administration, including onboarding coordination, service documentation, contract renewals, and tracking against approved agreements and budgets.
- Manage assigned projects and program initiatives, including defining scope, establishing milestones, tracking dependencies, and communicating progress, risks, and decisions.
- Develop and maintain dashboards, metrics, and management reports covering spending, staffing, resource utilization, and program performance.
- Analyze business processes and recommend improvements that strengthen efficiency, financial visibility, and service delivery.
- Maintain accurate program records, operating procedures, and business documentation in accordance with applicable policies and information-handling requirements.
- Handle confidential executive, personnel, financial, travel, and security information with discretion.
- Provide timely operational and administrative coordination during schedule changes, urgent requests, or other time-sensitive situations, including outside standard business hours as required.
Preferred Qualifications
- Experience supporting executive protection, corporate security, global security operations, or another high-discretion operational function.
- Experience coordinating international travel and logistics.
- Familiarity with enterprise finance, procurement, expense management, and workforce scheduling systems.
- Experience developing operational dashboards, documenting processes, and leading business process improvements.
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