Operations Executive - Female

Overview

Key Responsibilities

• Assist in developing and implementing operational strategies to improve efficiency and support business growth.
• Provide executive support to the Business Director, including calendar management, travel coordination, meetings, and follow-ups.
• Attend meetings, record minutes, track action items, and ensure timely completion of tasks.
• Coordinate with different departments to monitor deliverables, timelines, and KPIs.
• Prepare presentations, quotations, invoices, reports, and formal business documentation.
• Support project management activities and operational tracking.
• Facilitate clear communication between the Director and internal teams.
• Participate in strategic discussions and assist in business planning and reporting.
• Demonstrate strong ownership of assigned tasks, ensuring accuracy, quality, and timely completion.
• Take initiative in identifying problems, suggesting improvements, and supporting operational efficiency.
• Remain responsive and flexible to support business needs outside standard working hours when required.
• Support technical coordination when necessary.

Requirements

• 6 months to 1 year of experience in executive support, operations, or administrative roles (Fresh IT graduates are encouraged to apply).
• Bachelor’s degree in IT, Computer Science, or a related field.
• Excellent English communication skills (spoken and written).
• Strong organizational, communication, and multitasking abilities.
• Proficiency in Microsoft Office and Google Workspace.
• Ability to prepare professional presentations, quotations, invoices, and business documentation.
• Strong sense of ownership, responsibility, and accountability for assigned tasks.
• Ability to work in flexible hours depending on business needs and international coordination.
• Must be trustworthy, honest, and able to handle confidential business information.
• Willingness to travel internationally when required (mandatory).

Preferred

• Familiarity with project management tools such as Trello, Notion, or similar platforms.
• Experience supporting senior executives or directors.
• Understanding of basic technical or IT-related coordination.
• Proficiency in Arabic is a plus.

Growth Opportunities

• International travel for meetings, workshops, and business events.
• Exposure to global operations and international teams.
• Opportunities for professional development and career growth.

Application Question(s)

• What is your current monthly salary package (in SAR)?
• What is your expected monthly salary package (in SAR)?
• How many months/years of experience do you have in operations or executive support?
• How soon can you join our company?
• Are you willing to travel internationally when required?
• What is your level of proficiency in Arabic?
• Explain why you are interested in this role and why you believe you are a good fit?
• Work Location: Hybrid remote in Jeddah