Operations Coordinator

Process and support applications for company formation, Golden Visas, and corporate services

Ensure all documentation is accurate, complete, and compliant with UAE regulatory requirements

Coordinate with government authorities, free zones, and third-party partners

Maintain and update client records, trackers, and reports using Excel and internal systems

Monitor application timelines and follow up to ensure timely completion

Support client onboarding, including KYC and due diligence checks

Respond to client inquiries professionally and provide clear guidance on processes and requirements

Identify client needs and assist in cross-selling relevant company services

Assist in corporate tax, accounting, and HR administrative support tasks

Flag compliance risks or documentation issues to senior team members

Processing of the trade confirmation and verification, issue instructions and follow up.

Responsible for trade finalization, manual Custody report preparation, ledger updating, reconciliation and sharing the same to RM.

Reconciliation of trade blotter with trade file to ensure both are in line with each other for the trade blotter sent by the Products team.

Preparation of Manual Contract Notes for ACM and ATON

Creation of the Portfolio for each client after the client has executed the first trade.

Preparation of the Transfer Instructions to the Custody Bank for debiting XME ‘s Advisory fees from the Client’s Account.

Update client portfolio with corporate actions

Update Income Tracker with the ledger of fees/interest payable and/or revenue receivable and reporting the same on a weekly basis.

Preparation of the invoices (Option fees, Management fees, Custody fees, Brokerage fees and Retro fees) to the Finance Team.

Reconcile client portfolio with custodian statements

Review the cash statement for the EAM Client to ensure that the all coupons are credited and the charges debited are according to the agreement

Request the EAM Bank to provide the Workings for EAM Retro fees by the beginning of each Quarter.

Update invoice tracker for all management fees and brokerage fees

Prepare and send invoices to clients/counterparties and follow up.

Provisioning of the invoices to the auditors and completion of the same.