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Operations Coordinator

Simpson Thacher & Bartlett LLP
Boston, USA
Full-time
Junior · 2–4 years experience
Onsite
Discovered 2 weeks ago
sharepoint

Full Job Posting

Skills and Experience

  • Required
  • Minimum 2-4 years of administrative experience in financial services, legal, hospitality, or a similarly fast-paced environment
  • Excellent interpersonal skills with the ability to interact professionally with a diverse population of colleagues, attorneys, clients, and vendors
  • Ability to deliver exceptional customer service at all times, exercise courtesy and diplomacy with Firm personnel and external visitors and vendors
  • Ability to effectively, professionally, accurately, and promptly present information verbally and in writing
  • Highly dependable and demonstrated consistent, effective administrative performance for the accomplishment of responsibilities and defined objectives
  • Ability to organize, prioritize, plan, and juggle work tasks to meet internal and external deadlines
  • Ability to assess situations and determine appropriate actions, monitor status of multiple pending items, provide follow up and keep management informed by effectively communicating a wide variety of information and evolving situations
  • Uphold and enforce established Firm policies and procedures; assist in developing or revising procedures and practices as directed
  • Ability to work independently and in a collaborative team environment
  • Proofreading and editing skills with strong attention to detail
  • Basic math skills: addition, subtraction, multiplication, division
  • Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint)
  • Preferred
  • 2-4 years’ experience in a corporate/professional environment or equivalent preferred
  • Experience with project coordination preferred
  • Proficiency in SharePoint and Adobe Pro preferred
  • Salary Information
  • MA Only: The estimated base salary range for this position is $85,000 to $100,000 at the time of posting.
  • The actual salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. This role is non-exempt meaning it is overtime pay eligible.
  • Simpson Thacher will not sponsor applicants for work visas for this position.
  • Privacy Notice
  • For information about how Simpson Thacher & Bartlett LLP collects and processes your personal information, please refer to our Privacy Notice available at https://www.stblaw.com/other/privacy-notice.
  • Simpson Thacher & Bartlett is committed to a collegial work environment in which all individuals are treated with respect and dignity. The Firm prohibits discrimination or harassment based upon race, color, religion, gender, gender identity or expression, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, veteran’s status or any other legally protected status. This Policy pertains to every aspect of an individual’s relationship with the Firm, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms and conditions of employment.
  • #LI-Onsite

Qualifications

  • Required
  • Minimum 2-4 years of administrative experience in financial services, legal, hospitality, or a similarly fast-paced environment
  • Excellent interpersonal skills with the ability to interact professionally with a diverse population of colleagues, attorneys, clients, and vendors
  • Ability to deliver exceptional customer service at all times, exercise courtesy and diplomacy with Firm personnel and external visitors and vendors
  • Ability to effectively, professionally, accurately, and promptly present information verbally and in writing
  • Highly dependable and demonstrated consistent, effective administrative performance for the accomplishment of responsibilities and defined objectives
  • Ability to organize, prioritize, plan, and juggle work tasks to meet internal and external deadlines
  • Ability to assess situations and determine appropriate actions, monitor status of multiple pending items, provide follow up and keep management informed by effectively communicating a wide variety of information and evolving situations
  • Uphold and enforce established Firm policies and procedures; assist in developing or revising procedures and practices as directed
  • Ability to work independently and in a collaborative team environment
  • Proofreading and editing skills with strong attention to detail
  • Basic math skills: addition, subtraction, multiplication, division
  • Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint)
  • Salary Information
  • MA Only: The estimated base salary range for this position is $85,000 to $100,000 at the time of posting.
  • The actual salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. This role is non-exempt meaning it is overtime pay eligible.
  • Simpson Thacher will not sponsor applicants for work visas for this position.
  • Privacy Notice
  • For information about how Simpson Thacher & Bartlett LLP collects and processes your personal information, please refer to our Privacy Notice available at https://www.stblaw.com/other/privacy-notice.
  • Simpson Thacher & Bartlett is committed to a collegial work environment in which all individuals are treated with respect and dignity. The Firm prohibits discrimination or harassment based upon race, color, religion, gender, gender identity or expression, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, veteran’s status or any other legally protected status. This Policy pertains to every aspect of an individual’s relationship with the Firm, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms and conditions of employment.

Preferred Qualifications

  • Preferred
  • 2-4 years’ experience in a corporate/professional environment or equivalent preferred
  • Experience with project coordination preferred
  • Proficiency in SharePoint and Adobe Pro preferred

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