Operations Coordinator

Cloud Spaces

Operations Coordinator

Operational Support & Coordination

• Provide administrative and operational support to the Operations Manager, ensuring effective organization, prioritization, and follow-through on daily operational matters
• Act as a coordination point for operational requests, communications, and follow-ups on behalf of the Operations Department
• Support planning, scheduling, and preparation of operational activities, meetings, and action plans
• Track operational priorities, deadlines, and commitments to ensure timely completion
• Coordinate operational activities across all Cloud Spaces locations in line with approved processes and standards
• Monitor ongoing operational tasks and proactively escalate risks, delays, or gaps

ERP, Reporting & Data Management

• Maintain accurate and up-to-date operational records within the company ERP system, including inventory, procurement, suppliers, and operational data
• Ensure timely and accurate ERP entries to support data integrity and reporting requirements
• Coordinate with Finance and relevant departments on ERP-based operational and procurement workflows
• Extract, organize, and prepare ERP data for operational reviews, audits, and reporting

Contracts & Documentation

• Maintain organized records of operational documents, contracts, agreements, and approvals
• Track contract validity periods, expiry dates, and renewal timelines
• Coordinate contract reviews, renewals, and required actions with internal stakeholders and vendors
• Ensure all operational documentation is properly filed, controlled, and audit-ready

Inventory, Facilities & Vendor Coordination

• Coordinate ordering, tracking, and record-keeping of operational supplies and consumables across all locations
• Maintain inventory records and support periodic stock checks and reconciliations
• Monitor usage trends and report inefficiencies or shortages
• Support coordination of hard and soft facilities management activities
• Liaise with vendors and suppliers, maintaining records of communications, quotations, and service documentation

Cross-Functional & Project Support

• Coordinate with internal departments including Finance, HR, IT, and Marketing to support operational requirements
• Support operational aspects of events, catering, special projects, and new center openings
• Assist with pre-opening and post-opening operational activities as required
• Perform additional administrative and operational tasks aligned with the Operations function

Skills & Competencies

• Strong administrative and organizational skills with high attention to detail
• Excellent coordination, follow-up, and time management abilities
• Ability to manage multiple tasks and priorities effectively
• Strong written and verbal communication skills in English
• Professional reporting and documentation skills
• Proficient in Microsoft Office applications, particularly Excel, Word, and PowerPoint
• Ability to work independently and collaboratively within a team
• Proactive, reliable, and solution-oriented approach

Qualifications & Experience

• 1–3 years of experience in operations, administration, or coordination
• Prior experience working with ERP systems, including data entry, tracking, and reporting
• Strong working knowledge of Microsoft Office applications
• Valid UAE driving license with willingness to travel between locations as required
• Flexibility in working hours based on operational requirements

Education

• Diploma or certification in Business Administration, Operations, or a related field is an advantage