Operations Coordinator

About Us

About The Role

Operations & Facilities Coordination

• Support the day-to-day coordination of office operations, facilities, and workplace requirements
• Coordinate office access, workspace arrangements, seating, furniture, and related employee needs
• Support logistics for employees, visitors, meetings, and business activities
• Assist with office moves, workspace planning, and facilities-related projects
• Coordinate facility requirements for our ventures

Technology & Tools Administration

• Support the administration of software tools, subscriptions, and licensing requirements
• Coordinate onboarding and offboarding requests related to systems, tools, and access
• Maintain visibility of active subscriptions and support efforts to identify efficiencies and cost-saving opportunities
• Liaise with IT teams and service providers to follow up on hardware, software, and access-related requests

Employee Experience & Administrative Support

• Support employee experience, wellbeing, and internal engagement initiatives
• Maintain administrative trackers, follow-ups, and coordination materials across key operational activities
• Coordinate with external vendors and internal stakeholders to support employee-related processes
• Provide administrative support across HR, procurement, marketing, and shared services activities as required

Events & Internal Coordination

• Support the planning and coordination of VentureOne events, including internal meetings, team events, and annual activities
• Coordinate event logistics, materials, vendors, attendees, and follow-up actions
• Maintain internal distribution lists and ensure relevant employee updates are reflected accurately
• Support the creation and coordination of operational materials, templates, and branded items for VentureOne and its ventures

Procurement & Vendor Coordination

• Support the procurement team with procurement-related administrative activities, including purchase request coordination and process follow-ups
• Assist with vendor coordination, documentation, invoice follow-ups, and operational request
• Help ensure requests are tracked, followed up, and completed in a timely manner

Process Improvement

• Identify opportunities to streamline repetitive administrative tasks and improve operational efficiency
• Support the development of simple processes, trackers, and ways of working to improve coordination across teams
• Contribute to a more structured and scalable operating environment as VentureOne grows

Minimum Qualifications

• 7+ years of experience in operations, administration, office management, facilities coordination, shared services, or a similar role
• Strong organizational skills with the ability to manage multiple priorities at once
• Experience coordinating with internal teams, vendors, and external service providers
• High attention to detail and strong follow-through
• Ability to work independently and take ownership of tasks from start to finish
• Strong written and verbal communication skills
• Proficiency in Microsoft Office tools, including Outlook, Excel, and PowerPoint

Preferred Requirements

• Experience working in a fast-paced or scaling organization
• Exposure to HR administration, procurement, IT administration, facilities, or employee experience activities
• Experience supporting office moves, internal events, or cross-functional operational projects
• Comfort identifying process improvements and helping implement more efficient ways of working
• We provide a competitive, tax-free salary and a comprehensive benefits package in a collaborative, innovative and inclusive work environment.
• Our benefits include an education allowance, free on-site meals, annual flight allowance, health coverage, relocation support (if applicable), and access to well-being activities such as sports and recreational events.
• Join us to drive innovation and shape the future of technology!

How To Apply