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Operations Coordinator

The John Gore Organization
New York, USA
Full-time
Mid
Onsite
Discovered 3 weeks ago
Communication

Full Job Posting

Duties and Responsibilities

  • Regional / Local
  • Prepare and submit wire requests
  • Submit invoices through Workday
  • Serve as vendor contact for Kansas City
  • Coordinating completion of part-time employee spreadsheets for final review and approval from General Manager
  • Administer tax withholding prep for review and approval
  • Assist General Manager with proforma prep
  • Complete Engagement Settlements in multiple cities as needed
  • Coordinate settlement memo drafting & distribution
  • Data entry and maintenance in proprietary database
  • Special projects as needed
  • National
  • Update and maintain operation data trackers
  • Coordination of expenses for budgeting
  • Auditing Settlements for accuracy and thoroughness
  • Review Final Schedules for accuracy prior to distribution
  • Provide supplemental contract management support as needed
  • Competencies
  • To perform the job successfully, an individual should demonstrate the following competencies:
  • Cooperation
  • Establishes and maintains effective relationships
  • Active listener
  • Strong reading comprehension skills.
  • Attention to detail and organizational skills are crucial.
  • Offers assistance and support to co-workers
  • Works cooperatively in group situations
  • Adaptability
  • Able to work around unexpected changes of circumstance or workload
  • Modifies a planned course of action based on new circumstances
  • Changes communication style to achieve the best results
  • Ability to keep track of a wide variety of information and adapt processes accordingly.
  • Functional Competencies
  • Proficiency in Microsoft office (excel, word, PowerPoint, Teams) and Adobe pro.
  • Looks for ways to improve and promote quality
  • Demonstrates accuracy and thoroughness
  • Team Orientation
  • Fosters team cooperation
  • Understands team roles and responsibilities
  • Supports group problem solving
  • Comfortable working in a fast-paced environment.
  • Qualifications aka KSAOs
  • To perform this job successfully, an individual must be able to perform each essential duty satisfactorily, the requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • The ideal candidate will possess an eagerness to learn new skills, great communications skills (written & verbal), comfort with learning new software systems, and is very detail oriented. The ability to fully execute tasks within deadlines and flexibility with changing seasonal workloads and responsibilities are also key to working in this department.

Education and/or Experience

  • Bachelor’s degree or relevant work experience preferred
  • Communication Skills
  • Ability to read, analyze, and interpret pricing proposals and negotiations.
  • Excellent written and verbal communication skills.
  • The ability to communicate with colleagues both inside and outside the company at all levels.
  • Ability to draft and send e-mails in MS Outlook along with follow-up, as needed.
  • Critical Thinking
  • Ability to prioritize workflow based on deadlines
  • Ability to troubleshoot problems and find creative solutions
  • Physical Demands
  • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • While performing the duties of this job, the employee is regularly required to talk or hear.
  • Acknowledgement
  • The above job description is not intended to be an all-inclusive list of duties and standards of the position. Employees will follow any other instructions, and perform any other related duties, as assigned by their supervisor.
  • We offer competitive compensation including Vacation and Holiday Pay, health & welfare benefits, and a 401(k) retirement plan.
  • Applicants for employment in the U.S. must possess work authorization which does not require sponsorship by the employer for a visa.
  • EQUAL EMPLOYMENT OPPORTUNITY
  • The John Gore Organization is an equal opportunity employer and affords equal employment opportunity to all applicants regardless of race, color, religion, gender, creed, national origin, age, disability, sexual orientation, veteran status or any other legally protected classification under local, state or federal laws.
  • HIRING PRACTICES
  • The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification or position. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.
  • The John Gore Organization’s recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. The John Gore Organization may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, Internet recruiting, job fairs, college recruiting and search firms.

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