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Operations Administrator

Sojourn House
Toronto, CAN
Contract
Mid · 2–3 years experience
Onsite
Discovered 1 weeks ago

Full Job Posting

What You’ll Do

  • Provide general administration, reception and customer service support across the Agency.
  • Coordinate new employee administrative set-up, including email, telephone, voicemail, ID cards and office requirements, in collaboration with People Services.
  • Coordinate Management and Agency meetings, including agendas, meeting materials, logistics and minutes.
  • Maintain office supplies, furniture and equipment inventory and coordinate with external service providers as required.
  • Provide basic troubleshooting support for office technology, including computers, printers, photocopiers and telephone systems.
  • Maintain the Agency’s website and social media platforms.
  • Support the coordination of the Annual General Meeting and other Agency events.
  • Support financial administration, including client rental payments, bank deposits, bank reconciliations, EFT transactions and general ledger entries.
  • Provide backup support for payroll and related administrative processes.
  • Provide administrative support for special projects and organizational initiatives.
  • What You’ll Need
  • Post-secondary education in Office Administration, Business Administration, Business Management or a related program.
  • Minimum 2–3 years of office administration or management experience; non-profit or community services experience is an asset.
  • Intermediate proficiency in Excel and Microsoft Office, with comfort working across a variety of IT and digital systems.
  • Knowledge of applied bookkeeping procedures and experience supporting financial administration.
  • Experience with BambooHR and Ceridian payroll systems is an asset.
  • Experience with social media platforms and website administration; working knowledge of WordPress is an asset.
  • Strong organizational and time-management skills, with the ability to manage competing priorities in a busy environment.
  • Excellent written and verbal communication, interpersonal and customer service skills; a second language is an asset.
  • Sound judgment and discretion when working with confidential information.
  • Understanding of refugee issues and a commitment to anti-racism, access and equity.

Qualifications

  • Experience with BambooHR and Ceridian payroll systems is an asset.
  • Experience with social media platforms and website administration; working knowledge of WordPress is an asset.

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