Operations Administrative Assistant

Recruit and onboard two new vendors each month across both Nevada markets

Call and email prospective vendors every day, most of them Spanish speaking

Walk new vendors through paperwork, insurance, and background check steps

Prepare reports, forms, and files so managers spend less time at a desk

Track vendor documents and follow up on anything missing

Keep vendor records and rosters current in our systems

Fluent in Spanish and English, spoken and written

Comfort making outbound phone calls to people you have not met

Administrative or office experience, or equivalent experience keeping others organized

Working knowledge of email, spreadsheets, and shared documents

Ability to work from our Las Vegas office Monday through Friday

Recruiting, staffing, dispatch, or vendor coordination experience

Background in janitorial, property management, or building services

Experience with a CRM or applicant tracking system

Roots in the Las Vegas cleaning and trades community

Learn every side of a facility management business from the operations desk

Advance as our administrative department grows; you are getting in early

Training on our systems, vendor onboarding process, and compliance requirements

City Wide Facility Solutions is the largest management company in the building maintenance industry, with 60+ years in business and nearly 100 locations. We are the single point of contact for 20+ services at commercial properties across Las Vegas, Henderson, North Las Vegas, and Northern Nevada. Independent vendors deliver the work. Our team manages the relationships, and you'll help keep that team out in the field.