Onboarding Specialist

We are seeking a detail-oriented and people-focused Onboarding Specialist to create a seamless and welcoming transition for new hires.

This role partners closely with the Talent Acquisition team and owns the post-offer experience, ensuring offers are delivered accurately and timely , pre-employment requirements are completed, and new hires feel informed, supported, and excited to start.

This is a critical role in shaping first impressions and setting employees up for success from day one.

• High school diploma or equivalent required; associate’s or bachelor’s degree in Human Resources , Business Administration, or a related field preferred.
• Minimum of 2 years of experience in talent acquisition, recruiting coordination, human resources support, onboarding, or administrative support preferred.
• Experience working with HRIS, applicant tracking systems, or onboarding platforms preferred.
• Experience supporting multiple candidates or hires simultaneously in a fast-paced environment preferred.

KNOWLEDGE , SKILLS , AND ABILITIES :

• Strong organizational and time-management skills with the ability to prioritize and manage multiple tasks and deadlines.
• Excellent verbal and written communication skills with the ability to communicate professionally and effectively with candidates and internal stakeholders.
• Strong attention to detail and accuracy in maintaining records, documentation, and onboarding processes.
• Ability to handle sensitive and confidential information with professionalism and discretion.
• Customer-service mindset with a focus on delivering a positive candidate and employee experience.
• Ability to problem-solve, follow up proactively, and adapt to changing priorities.
• Proficiency in Microsoft Office and HR-related systems and technology.
• Ability to work independently as well as collaboratively within a team environment.

In addition, must possess skill in working cooperatively and effectively with clients, staff, management, and other professional groups; in exercising mature judgment in dealing with people; in presenting ideas clearly and accurately; in reading and comprehending the English language; and in communicating effectively, both orally and in writing.

This position is responsible and held accountable for the following duties:

• Prepare, extend, and track employment offers while serving as the primary point of contact for candidates throughout the onboarding process.
• Coordinate and manage the onboarding process from offer acceptance through the employee’s first day to ensure a seamless and welcoming transition into the organization.
• Communicate proactively with candidates, hiring managers, and internal stakeholders to provide onboarding updates, answer questions, and maintain a positive candidate experience.
• Guide new hires through all pre-employment and onboarding requirements, including background checks, drug screenings, certification applications, I-9 documentation, and com pletion of required paperwork.
• Monitor onboarding progress and follow up on outstanding items to ensure timely completion of all pre-employment requirements.
• Schedule and coordinate new hire orientation and ensure employees receive timely information, resources, and instructions prior to their start date.
• Collaborate cross-functionally with hiring managers and internal departments to coordinate onboarding logistics , including system access, equipment setup, new hire materials, and other first-day preparations.
• Maintain accurate onboarding records, employee data, and status updates within HRIS, applicant tracking systems, and onboarding platforms.
• Support continuous improvement initiatives related to onboarding workflows, processes, and overall new hire experience.
• Build and maintain strong working relationships with internal teams to support a smooth, efficient, and positive onboarding process.
• Performs other reasonably related duties as assigned by the immediate supervisor or other management as requested.
• Meet or exceed “satisfactory” expectations at any scheduled job performance evaluation.
• Regular and predictable attendance is essential and expected for this position.

Must perform the specific job duties as listed above to meet position expectations.