Office Support Administrator

Job Purpose

Key Responsibilities

• Oversee daily office operations, including stationery, pantry supplies, and overall office upkeep.
• Coordinate business travel arrangements, including flights, hotel bookings, and transportation.
• Manage office maintenance requests and liaise with building management and service providers.
• Support the renewal of company licenses, tenancy contracts, insurance policies, and other compliance documents in coordination with the PRO and Finance teams.
• Maintain accurate records of company assets, including laptops, mobile phones, and access cards, ensuring proper issuance and handover procedures.
• Organize logistics for meetings, training sessions, and company events, including venue bookings, catering, and materials.
• Handle correspondence, emails, and phone calls professionally.
• Maintain organized digital and physical filing systems to ensure easy retrieval and audit readiness.
• Coordinate with vendors and service providers to ensure timely and cost-effective services while maintaining updated vendor records.
• Manage procurement activities, including supplier selection, purchase orders, and cost negotiations.
• Monitor office supply inventory and ensure timely purchasing of office equipment, supplies, and services within budget.
• Process invoices, expense reports, and provide administrative support to the Finance team.
• Ensure compliance with company policies and workplace safety requirements.
• Provide general administrative support to employees and management.

Qualifications & Requirements

• Previous experience in office administration, office operations, or a similar support role.
• Good knowledge of office management procedures and administrative practices.
• Strong organizational and multitasking skills with attention to detail.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office applications.
• Experience in vendor management, procurement, and facilities coordination.
• Familiarity with UAE business practices and regulations is preferred.
• Ability to work independently and manage multiple priorities effectively.

Preferred Qualifications

• Experience in office management or administrative roles in a corporate setting.
• Knowledge of basic accounting and financial procedures.
• Familiarity with CRM and ERP systems