Office Manager

Position Summary

Key Responsibilities

• Manage the President's calendar, schedule meetings, and coordinate travel arrangements domestically and internationally.
• Serve as the primary point of contact for internal and external communications directed to the President's office.
• Prepare agendas, briefing materials, presentations, and reports for the President and the Board of Directors.
• Maintain an executive decision and action register (decisions, owners, deadlines, evidence of completion) and track resolution of cross-divisional escalations.
• Coordinate logistics for Board meetings, executive retreats, and high-level stakeholder engagements.
• Draft, proofread, and manage official correspondence in both Arabic and English.
• Maintain confidential files, records, and documentation for the Executive Office using a controlled document management approach.
• Support the President in tracking institutional milestones, strategic plan deliverables, and key performance indicators.
• Manage office procurement, supplies, and administrative budgets for the Executive Office.

Year-One Launch Priorities

Required Qualifications

• Bachelor's degree in Business Administration, Office Management, or a related field.
• Minimum 5 years of experience in executive-level administrative support, preferably in higher education or a corporate executive office.
• Full professional proficiency in both Arabic and English (written and spoken).
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Demonstrated experience managing confidential information with discretion.

Preferred Qualifications

• Master's degree in Business Administration or a related discipline.
• Prior experience supporting C-level executives in a university or educational institution.
• Experience working within Saudi Arabia's regulatory and business environment.
• Familiarity with Board governance processes and corporate secretary functions.
• Experience coordinating with international partners or joint-venture organizations.

Key Competencies & Skills

• Exceptional organizational and time-management skills.
• Strong written and verbal communication in Arabic and English.
• High attention to detail and accuracy.
• Professional discretion and integrity with sensitive information.
• Ability to manage multiple priorities in a fast-paced startup environment.
• Cultural awareness and diplomatic interpersonal skills.

Special Considerations & Compliance

• ▸ Bilingual Arabic/English proficiency is mandatory.
• ▸ Must comply with Saudi labor law requirements and MOHE regulations.
• ▸ PDPL compliance: The role handles personal data across HR, admissions, and vendor contexts; must apply data minimization, controlled access, and secure retention practices consistent with SDAIA PDPL guidance.
• ▸ NCA ECC awareness: The Executive Office must follow baseline cybersecurity and secure information-handling practices aligned with the NCA Essential Cybersecurity Controls (ECC 2-2024).
• ▸ Role requires occasional evening or weekend availability for Board meetings and executive events.
• Position may involve dual responsibilities (double-hatted) during the startup phase, including supporting broader institutional operations.