Office Manager
Skills
About This Role
Overview
The Office Manager will provide high-level administrative and operational support to
the CEO .
The role ensures smooth office operations, efficient coordination across
department
s and department Heads, and effective communication with internal and
external stakeholders.
This position requires discretion, organizational excellence, and
the ability to manage multiple priorities in a fast-paced environment.
Executive Support
- Provide comprehensive administrative support to the CCO, including
- managing calendars, scheduling meetings, and coordinating travel
- arrangements.
- Prepare presentations, reports, and briefing documents for internal and
- external meetings.
- Handle correspondence, emails, and calls on behalf of the CCO with
- professionalism and confidentiality.
Office & Operations Management
- Ensure smooth day-to-day office operations, including supplies, facilities,
- and office systems.
- Liaise with various departments to streamline administrative processes and
- support commercial operations.
- Maintain filing systems, records, and confidential documents accurately.
Coordination & Communication
- Act as a point of contact between the CEO, senior management, and
- internal/external stakeholders.
- Organize meetings, conferences, and events, ensuring all logistics are
- managed efficiently.
- Draft and circulate meeting minutes, action points, and follow-ups.
Project Support
- Assist the CEO team with project coordination, timelines, and reporting.
- Track key performance metrics and ensure deadlines are met.
- Ensure that project documentation is up to date.
- Monitor project report submission; check project report quality.
- Prepare portfolio status reports.
- Track individual projects and portfolio
- Provide portfolio-level reports to CEO
- Risk management
- Contribute to the preparation and maintenance of project risk registers and
- the project portfolio risk register.
- Contribute to the asset risk register, when required.
Technology
- Propose systems, applications and tools for innovation and design
- management.
- Ensure that project teams utilise approved systems, applications and tools.
Compliance
- Ensure that all designs, works and processes comply with legal / regulatory
- and internal requirements.
- Advise subordinates on compliance-related matters.
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