Office Manager
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Key skills for this role
About the Role
Provide high-level administrative support, manage office operations, coordinate projects, and ensure compliance while possessing strong organizational and communication skills.
Key Skills for This Role
Full Job Posting
Overview
The Office Manager will provide high-level administrative and operational support to
the CEO .
The role ensures smooth office operations, efficient coordination across
department
s and department Heads, and effective communication with internal and
external stakeholders.
This position requires discretion, organizational excellence, and
the ability to manage multiple priorities in a fast-paced environment.
Executive Support
- Provide comprehensive administrative support to the CCO, including
- managing calendars, scheduling meetings, and coordinating travel
- arrangements.
- Prepare presentations, reports, and briefing documents for internal and
- external meetings.
- Handle correspondence, emails, and calls on behalf of the CCO with
- professionalism and confidentiality.
Office & Operations Management
- Ensure smooth day-to-day office operations, including supplies, facilities,
- and office systems.
- Liaise with various departments to streamline administrative processes and
- support commercial operations.
- Maintain filing systems, records, and confidential documents accurately.
Coordination & Communication
- Act as a point of contact between the CEO, senior management, and
- internal/external stakeholders.
- Organize meetings, conferences, and events, ensuring all logistics are
- managed efficiently.
- Draft and circulate meeting minutes, action points, and follow-ups.
Project Support
- Assist the CEO team with project coordination, timelines, and reporting.
- Track key performance metrics and ensure deadlines are met.
- Ensure that project documentation is up to date.
- Monitor project report submission; check project report quality.
- Prepare portfolio status reports.
- Track individual projects and portfolio
- Provide portfolio-level reports to CEO
- Risk management
- Contribute to the preparation and maintenance of project risk registers and
- the project portfolio risk register.
- Contribute to the asset risk register, when required.
Technology
- Propose systems, applications and tools for innovation and design
- management.
- Ensure that project teams utilise approved systems, applications and tools.
Compliance
- Ensure that all designs, works and processes comply with legal / regulatory
- and internal requirements.
- Advise subordinates on compliance-related matters.
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