Office Manager

Role Purpose

Office Operations & Facilities

• Manage day-to-day operations: cleanliness, maintenance, facility upkeep.
• Liaise with building management, external vendors, and service providers.
• Oversee procurement of supplies, equipment, stationery, and ensure efficient vendor contracts.

Regulatory & Compliance

• Ensure office compliance with DIFC regulations, DFSA guides (if relevant), local labour laws, visa requirements, and health & safety standards.
• Handle license renewals, government-official filings, NOCs, DIFC portal submissions

Executive & Administrative Support

• Prepare reports, board packs, correspondence.
• Maintain confidential filing systems.

HR & Employee Relations Support

• Manage the DEWS portal according to DIFC requirements
• Oversee onboarding/offboarding, maintaining employee records (visa, ID, contracts), DIFC employment policy awareness.
• Organize internal events, team building, staff welfare initiatives.
• Assist in audits as needed.

Budget & Financial Controls

• Manage office budget: track expenses, approve invoices, oversee vendor payments.
• Cost-saving and efficiency improvements in operations
• · Any other reasonable tasks as directed by your manager(s)

Essential

• Minimum 4–6 years of office management / senior administrative experience
• Prior exposure to financial services or a regulated environment within DIFC.
• Experience with vendor contracts, budget management, HR coordination
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint); good understanding of UAE labour law; regulatory portals.
• Highly organised, able to multitask and prioritise under pressure.
• Strong communication & interpersonal skills; high level of professionalism.
• Discretion handling confidential information.
• Proactive, problem-solver, team player

Desirable

• Familiarity with DIFC licensing, visa and permit processes.
• Experience in international/multicultural teams.
• Fluency in English; Arabic is an asset.
• Knowledge of compliance, KYC/AML, or corporate secretarial tasks.