Office Manager

Job description

1. Back Office Management

• **Operational Support**: Oversee internal processes, manage databases, and ensure proper filing and record-keeping.
• **Inventory Management**: Monitor office supplies and ensure timely reordering.
• **Financial Administration**: Handle billing, invoicing and budgeting. Basic accounting functions in collaboration with finance with regards to payables and receivables.
• **Compliance**: Ensure adherence to company policies and relevant regulations.
• **Client Relations & Follow-ups**: Engage with clients to follow-up on outstanding invoices, ensuring timely payments. Address client concerns via email and telephone, including inquiries about products, services, and solutions.
• **Cheque Collection Scheduling**: Coordinate with clients to schedule cheque collections and ensure timely processing.

2. Office Management

• **Office Environment**: Ensure a clean, organized, and productive workspace for all employees.
• **Facility Management**: Coordinate with the building management for maintenance and services (cleaning, repairs, etc.).
• **Health & Safety**: Ensure compliance with safety protocols and implement risk assessments as needed.
• **Calendar Management**: Oversee scheduling of meetings, events, and appointments for management and staff.
• **Contract management**: Ensuring all company contracts are up-to-date and compliant with regulations, including the Trade License, MOA (Memorandum of Association), and other legal documentation.
• **Document Tracking**: Maintain records of contract renewals, deadlines, and necessary amendments.
• **Asset Tracking & Allocation**: Maintain detailed records of company assets, including company cars and employee-assigned equipment (laptops, phones, etc.), and ensure that employees receive the necessary documentation and equipment.
• **Maintenance & Audits**: Oversee the regular maintenance and updates of company vehicles and equipment.

**3. Human Resources Assistance***:*

• · **Employee Onboarding and Offboarding**: Collaborate with HR and PRO for onboarding processes, ensuring employees have necessary documents and equipment.
• **Payroll Support**: Verify attendance and assist with payroll processing.
• **Employee Welfare**: Coordinate with HR to implement employee engagement activities and wellness programs.

Experience & Qualification

• **Work experience : 3-6 years of UAE experience.**
• **Bachelor's degree in a relevant field or equivalent combination of education and experience.**
• **Solid Administration skills required.**
• **Advanced English language skill is a must.**
• **Females ONLY apply.**
• **Should be available to join immediately**

Salary Range : AED 4500- AED 5000

Application Question(s)

• Are you available to join immediately?