Office Manager / Business Ops Analyst

Role overview

Responsibilities

• Manage multiple complex executive calendars, appointments, scheduling conflicts, and communications.
• Coordinate meetings, conferences, executive engagements, office events, leadership visits, and special projects.
• Prepare agendas, meeting materials, briefing documents, and action-item trackers; ensure leaders are ready for meetings and deadlines.
• Arrange domestic and international travel, itineraries, and expense reporting.
• Manage office workflows, administrative systems, records, and logistics; support onboarding as needed.
• Track team action items and deadlines, coordinate stakeholders, and facilitate communication across departments.
• Handle sensitive information confidentially and exercise sound judgment.

Required qualifications

• At least 3 years of relevant work experience is stated in the initial description; a repeated required section states 7 years.
• Prior executive assistance and office management experience.
• Eligibility to obtain and maintain a Secret security clearance.
• Proficiency with Microsoft Office, Adobe, and other common business applications.
• Strong initiative, attention to detail, prioritization, and multitasking skills.
• Excellent customer service, interpersonal, written, and verbal communication skills; ability to adapt quickly.

Compensation

• Full-time salary range is $61,278–$104,173 per year.
• Individual salary depends on market conditions and candidate qualifications.

Benefits

• Eligible regular employees scheduled for at least 20 hours per week are offered health, dental, vision, retirement, disability, and life insurance benefits.
• Benefits include paid time off and holidays, applicable leave programs, an employee assistance program, and other potential incentives.

About BAE Systems