Office Manager & Assistant (12 month - Maternity Cover)

About This Role

At GN, we bring people closer through intelligent hearing, audio and video collaboration solutions. To support our growing organization, we are looking for a structured and service-minded Office Manager & Assistant who will play a key role in keeping our Dubai office running smoothly and our employees well supported.

In this dual role, the Office Manager & Assistant combines office management, executive and administrative assistance, HR and payroll coordination, and basic financial administration. The position is the go-to resource for day-to-day office needs and an important partner to both employees and management.

Your Key Responsibilities The role oversees day-to-day office operations and ensures a well-organized and productive environment. It covers the maintenance of office supplies and equipment, management of relationships with external vendors, and the development, implementation, and ongoing updating of office policies and procedures. Responsibility also extends to managing office budgets and monitoring expenditures so that costs are controlled and records remain accurate.

Administrative support is provided to management through calendar management, meeting scheduling and appointment coordination. The role includes preparing and editing documents, reports, and presentations as well as organizing travel arrangements and related expenses, including booking flights and accommodations for management. Handling incoming and outgoing correspondence such as emails, calls, and deliveries is part of the remit, ensuring professional and efficient communication flows.

Within HR and payroll administration, the position is responsible for processing payroll with a focus on accuracy and timely disbursement. It maintains employee records, including attendance, leave, and performance-related documentation, prepares HR letters, and supports onboarding and training activities for new hires. The role responds to employee queries on HR policies, benefits, and payroll and contributes to ensuring compliance with relevant labor laws and internal GN policies.

Invoice and financial management includes processing and verifying invoices for payment and liaising with vendors and suppliers regarding billing and payments. The Office Manager & Assistant monitors and reconciles expenses to maintain accurate financial records and assists in preparing financial reports when needed.

The position also coordinates internal meetings, events, and team activities, contributing to engagement and a positive work environment. It oversees office maintenance and acts as the main contact to property managers for facility-related needs, helping to ensure that the workplace remains safe, clean, and welcoming for employees and visitors.

What You Bring The ideal candidate is a true people person with a solid service mindset and a genuine motivation to support colleagues, leaders, and external partners. Working in an environment where priorities evolve and new needs arise feels natural, and responding to new business needs, ideas, and initiatives is part of the daily work style. Many parallel tasks and projects are handled with a methodical, structured, and solution-oriented approach, even when deadlines pile up.

Building relationships comes easily, and networking and collaboration skills are applied to work across teams and move tasks forward. A high level of organization and solid administrative capabilities are combined with a self-directed, action-oriented way of working and a high degree of ownership, self-motivation, and the ability to handle changing priorities.

The professional profile includes experience from office management or similar roles, with experience delivering high-quality work and maintaining high attention to detail. Effective communication and interpersonal skills support effective collaboration across functions, and challenges are approached with a pragmatic, problem-solving mindset. A solid basic understanding of financial and HR processes, including payroll and relevant labor law principles, underpins the work.

Qualifications

• Bachelor’s degree in Business Administration, Management, or a related field
• Minimum 3 years of experience in office management, administration, or a similar role
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and experience with payroll systems
• Solid organizational skills and the ability to manage multiple tasks while maintaining high attention to detail
• Effective communication and interpersonal skills
• Basic understanding of financial and HR processes, including payroll processing and relevant labor law principles
• Fluency in Arabic and English is required

This role is essential for maintaining operational efficiency, supporting employees, and ensuring smooth administrative, HR, and financial workflows across the Dubai office.

At GN, we pride ourselves on encouraging flexible working whenever possible. We trust our people to meet their responsibilities, to know when in-person collaboration is better than hybrid, and to be present when it's needed most. We encourage you to apply Even if you do not possess every skill listed above, we welcome your application along with your portfolio if you believe you have relevant transferable skills. We highly value a mindset, motivation, and interest that aligns with our core values, to not only ensure growth for you, but for your team and the wider GN organization as well.

How to apply? Use the ‘APPLY’ link no later than May 30th, 2026. Applications are assessed continuously, so don’t wait to send yours.

If you would like to know more about the position, please contact Area VP EMEA, Mohsen Elotafy on motafey@gnhearing.com

We are focused on an inclusive recruitment process All applicants will receive equal consideration for employment. As such, we encourage you to submit your CV without a photo to ensure an equal and fair application process.

If you have any special requirements for the interview, please notify the Hiring Manager upon accepting the interview invitation.

Join us in bringing people closer GN brings people closer through our advanced intelligent hearing, audio, video, and gaming solutions. Inspired by people and motivated by innovation, we deliver technology that enhances the senses of hearing and sight. We empower individuals with hearing loss to overcome real-life challenges, enhance communication and collaboration within businesses, and deliver exceptional experiences for audio and gaming enthusiasts.

We hope you will join us on this journey and look forward to receiving your application.