Office Manager

Job Summary

Key Responsibilities

• Manage the daily operations of the office and ensure administrative processes run efficiently.
• Oversee office facilities, supplies, equipment, maintenance, and space management.
• Coordinate with internal departments and group companies on administrative matters.
• Supervise reception, administrative support, drivers, office assistants, or other support staff as applicable.
• Maintain office policies, procedures, and administrative systems, and recommend improvements where needed.
• Liaise with external vendors, service providers, landlords, and government-related entities when required.
• Support senior management with meeting coordination, scheduling, correspondence, and follow-up on administrative matters.
• Organize meetings, internal events, boardroom bookings, and corporate visits.
• Monitor office budgets, track administrative expenses, and support procurement activities for office-related needs.
• Ensure proper filing and recordkeeping of office documents, contracts, licenses, and administrative records.
• Coordinate travel arrangements, accommodation, and logistics for management and visitors when required.
• Support onboarding logistics for new employees, including workstation readiness, access coordination, and administrative documentation.
• Ensure the office complies with health, safety, security, and company administrative standards.
• Handle confidential information with professionalism and discretion.
• Prepare administrative reports, presentations, and correspondence in both Arabic and English as needed.
• Qualification and Experience
• Bachelor’s degree in Business Administration, Management, or a related field preferred.
• Minimum 4–6 years of experience in office administration, office management, or corporate support roles.
• Experience within a holding group, corporate office, or multi-entity business environment is an advantage.
• Proven ability to manage office operations and coordinate with multiple stakeholders.
• Experience in vendor management, facilities coordination, and administrative budgeting is preferred.
• Fluency in Arabic and English, both written and spoken, is required.