Office Management | Executive Support

About The Role

What You’ll Deliver & Own

• In this role, you will support the effective running of YDE’s UAE HQ office and provide practical administrative and executive support where required.
• You will:
• Act as the main point of contact for day-to-day office management matters, including facilities, supplies, equipment, mail, courier services, pantry requirements, access cards, phone systems, printers, Wi-Fi and general office queries.
• Coordinate office maintenance, repairs, cleaning requirements, building management requests, service provider visits and vendor follow-up.
• Manage office supplies, stationery, kitchen stock, equipment, records, trackers, vendor details, service agreements and recurring deadlines.
• Support visitor, candidate, vendor and guest coordination to help maintain a professional office experience.
• Coordinate meeting logistics, room bookings, video conferencing links, materials, refreshments, printing, courier requirements and small internal events.
• Provide practical support for senior leadership, including calendar coordination, meeting arrangements, selected correspondence, document preparation and travel logistics where required.
• Coordinate with IT, HR, Finance, Marketing and external service providers on office-related requests and administration.
• Handle sensitive information, documents and senior stakeholder requests with discretion and attention to detail.

What You Must Bring

• A Bachelor’s Degree, diploma or equivalent qualification in Business Administration, Office Management, Executive Assistance or a related field.
• Minimum 5 years’ experience in office management, office administration, executive assistance or a similar corporate support role.
• Hands-on experience across facilities coordination, vendor follow-up, office supplies, employee support, visitor coordination and workplace operations.
• Experience supporting senior stakeholders with calendar management, meeting coordination, correspondence, document preparation and confidential administration.
• Excellent written and spoken English, with strong communication, proofreading, document formatting and attention to detail.
• Strong Microsoft Office skills, including Outlook, Word, Excel and PowerPoint.
• A professional, discreet and service-oriented approach, with the ability to manage competing priorities and follow through independently.

Strong Advantage

• Experience supporting C-level executives in a regional or international organisation.
• Experience coordinating office support, reception, administration or workplace service activities.
• Experience working with office leases, service contracts, facilities vendors, building management teams or office fit-out / maintenance providers.
• Experience coordinating travel, visas, hotel bookings or related logistics.
• Previous experience in renewable energy, solar, infrastructure, finance, construction or project-based businesses.
• Arabic language capability would be advantageous, but is not essential.
• You’ll Thrive Here If...
• You enjoy keeping an office organised, responsive and well managed.
• You are likely to succeed in this role if you take ownership of details, follow through on open actions, communicate professionally with employees and visitors, and stay calm when priorities change.
• You should be comfortable balancing office operations, internal requests, vendor coordination, visitor support and practical senior stakeholder administration.
• ️ **About Yellow Door Energy**
• We are a leading sustainable energy partner for commercial and industrial businesses across the Middle East and Africa.
• We deliver solar PV, battery energy storage, hybrid energy and energy efficiency solutions that help businesses reduce energy costs, improve power reliability and lower carbon emissions.
• Our shareholders include Actis, Mitsui & Co, TAEF and the International Finance Corporation.
• Joining YDE means being part of a purpose-driven company where practical office support, employee experience and professional coordination all help the wider team deliver meaningful clean energy impact across the region.

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