Office & Facility Manager
Office & Facility Management Oversee all office administration and facility operations across multiple locations, ensuring optimal functionality and service standards. Manage large-scale office renovations, fit-outs, relocations, and restructuring projects from planning through execution.
Skills
About This Role
Office & Facility Management
- Oversee all office administration and facility operations across multiple locations, ensuring optimal functionality and service standards.
- Manage large-scale office renovations, fit-outs, relocations, and restructuring projects from planning through execution.
- Coordinate closely with project, engineering, and design teams to ensure timely completion of facility-related projects.
- Develop and implement facility management policies, procedures, and best practices.
- Monitor office infrastructure, maintenance schedules, asset management, and space utilization.
Vendor & Contract Management
- Source, evaluate, negotiate, and manage contracts with vendors, suppliers, and service providers.
- Ensure service level agreements (SLAs) are met and maintain strong vendor relationships.
- Monitor vendor performance, budgets, costs, and procurement activities to achieve operational efficiency.
Housekeeping, Security & Compliance
- Supervise housekeeping, security, reception, and support staff to ensure high service standards.
- Ensure compliance with health, safety, security, and regulatory requirements.
- Conduct regular facility inspections and implement corrective actions where required.
- Manage emergency response plans, business continuity, and workplace safety initiatives.
Project Coordination
- Act as the primary point of contact for facility-related projects and operational improvements.
- Liaise with internal stakeholders, consultants, contractors, and external authorities when required.
- Track project timelines, budgets, and deliverables to ensure successful execution.
Event Planning & Management
- Plan, coordinate, and execute high-level corporate events, executive meetings, VIP visits, and company functions.
- Organize and manage private events, celebrations, travel arrangements, and special projects for family members.
- Coordinate with vendors, venues, hospitality providers, and service partners to ensure flawless event execution.
- Manage event budgets, logistics, guest experiences, and post-event evaluations.
Budget & Reporting
- Prepare and manage facility and event budgets.
- Monitor operational expenses and identify cost-saving opportunities.
- Provide regular reports on facility operations, projects, vendor performance, and event outcomes.
Requirements
- Bachelor's Degree in Business Administration, Facilities Management, Engineering, Hospitality Management, or a related field.
- Minimum
- 8-15 years of experience
- in Office Management, Facilities Management, Administration, or similar leadership roles.
- Proven experience managing
- large-scale office renovations, fit-outs, relocations, and restructuring projects
- .
- Strong experience in vendor management, contract negotiation, and procurement.
- Experience overseeing housekeeping, security, maintenance, and workplace services.
- Demonstrated ability to plan and execute high-profile corporate and private events.
- Excellent project management, organizational, and multitasking skills.
- Strong stakeholder management and communication skills.
- Proficiency in MS Office and facility management systems.
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