Office Executive – Administration & Operations
Role Overview
The Office Executive manages daily office activities, documentation, portals, client coordination, and communication across departments while supporting management and office operations.
Key Skills for This Role
Full Job Posting
Role overview
The Office Executive manages daily office activities, documentation, portals, client coordination, and communication across departments while supporting management and office operations.
Key responsibilities
- Manage office administration, documentation, filing, and records.
- Handle company portals, online applications, data entry, and routine submissions.
- Coordinate client meetings, appointments, follow-ups, and professional communications.
- Assist the Director and management with daily tasks, reports, documentation, and coordination.
- Coordinate with HR, Finance, Sales, Operations, and other departments; support team follow-ups and internal communication.
- Assist with expense tracking, invoices, payment follow-ups, and financial documentation.
- Prepare reports, maintain trackers, and keep records accurate and current.
- Handle confidential information responsibly and complete multiple assignments within deadlines.
Requirements
- A bachelor's degree in Business Administration, Finance, Accounting, or a related field is preferred.
- Previous office administration, office coordination, or executive support experience.
- Basic understanding of finance, invoices, expenses, and financial documentation.
- Good knowledge of MS Office, especially Excel, Word, and Outlook; comfort with portals and administrative systems.
- Strong communication, organisation, follow-up, attention to detail, accountability, and problem-solving skills.
- Ability to coordinate professionally across departments and with clients and management; work independently under pressure and manage multiple tasks.
- Immediate availability is preferred.
Contract details
- Initial contract is three months and may be extended based on performance and business requirements.
- Candidates able to join immediately are preferred.
Workplace
- Work location is in person.
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