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Office Coordinator

CATHEXIS
Washington, USA
Full-time
Junior · 1+ years experience
Onsite
Discovered Today
sharepoint

Full Job Posting

Responsibilities

  • The responsibilities include, but are not limited to:
  • Reviewing, editing, and proofreading senior leader forum read-ahead materials
  • Managing and coordinating senior leader calendars
  • Tracking and coordinating senior leader RSVPs for all DoD senior leader forums (including but not limited to Deputy’s Management Action Group, Deputy’s Workforce Council, Secretary’s Large Group, etc.)
  • Coordinating day-of meeting logistics (setting up telecommunication connections, making seating charts, and coordinating name tents)
  • Managing deliverable schedules to ensure forum read-ahead materials are submitted and quality-controlled in a timely manner
  • Tracking forum outcomes, action items, and RSVPs
  • Writing and coordinating forum summaries of conclusions
  • Managing forum SharePoint sites (posting read-ahead materials, updating forum calendars, and managing access to SharePoint site)
  • Manage and track office taskers, suspense dates, and deliverables, coordinating with Pentagon stakeholders to ensure timely responses and completion
  • Use the Correspondence and Task Management System (CATMS) or a similar task management system to assign, route, monitor, and close taskers while maintaining accurate records and status updates
  • Managing person of contact distribution lists and communities of interest

Requirements

  • Active Secret DoD Clearance is required with the ability to upgrade to a TS Clearance
  • Bachelor's degree
  • Minimum of 1 to 3+ years professional work experience
  • Experience supporting the Department of Defense, Veterans Administration, or prior military experience
  • Experience in a DoD executive engine room
  • Excellent administrative skills
  • Demonstrated skills to perform all required duties
  • Ability to work responsibly and independently and under direct supervision
  • Experience with CATMS, ETMS2, TMT or similar Task Management system
  • Experience with standard MS Office suite products, including Excel and SharePoint
  • Degree in English, Journalism, Political Science, or related field
  • Experience working in or supporting the DoD experience, providing administrative and logistical support in a fast-paced environment

Benefits

  • CATHEXIS offers competitive compensation packages to all eligible employees. Our goal is to provide a compensation package that reflects the value you bring to our team, is competitive with national average market rates, and promotes your financial security and personal well-being. The annual salary range for this role is $100,000 - $115,000. Please note that the salary information provided is a general guideline. CATHEXIS considers various factors in its final offer, including location, qualifications, experience, and skills.
  • Performance Bonuses
  • Medical Insurance
  • Dental Insurance
  • Vision Insurance
  • 401(k) Plan (Traditional and ROTH)
  • Life Insurance (Basic, Voluntary & AD&D)
  • Paid Time Off
  • 11 Federal Holidays
  • Parental Leave
  • Commuter Benefits
  • Short Term & Long Term Disability
  • Training & Development
  • Wellness Program
  • Community Outreach Initiatives
  • CATHEXIS is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability EEO IS THE LAW. If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact the Recruiting Department [email protected]

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