Office Coordinator

Seniority Level

Job Description

• At Cloudera, we empower people to transform complex data into clear and actionable insights.
• With as much data under management as the hyperscalers, we're the preferred data partner for the top companies in almost every industry.
• Powered by the relentless innovation of the open source community, Cloudera advances digital transformation for the world’s largest enterprises.
• As a Office Co-ordinator, you will:
• Administration: Provide administrative support to EMEA management where needed.
• Travel: Occasional travel to Dubai and Israel may be required

Hours: Sunday - Thursday, 09:00 - 17:00

• Front-of-House: Ensuring a professional and welcoming environment for all employees and visitors.
• Visitor Management: Greet and direct visitors, vendors, and deliveries in a courteous and professional manner.
• Postal Logistics: Sort and scan incoming mail/packages, and coordinate domestic and international shipments from Saudi Arabia.
• Facilities Maintenance: Report ad-hoc maintenance issues to the landlord or relevant team member(s).
• Ticketing & Requests: Respond to basic facilities-related requests via the ticketing system (e.g., stationery refills, access requests).
• EMEA Collaboration: Assist the EMEA Office Services Manager with office programs, including weekly lunches, kitchen vending, and parking management.
• Security Coordination: Work with building security to coordinate temporary and permanent access for employees and visitors.
• Financial Administration: Act as the first line of approval for KSA and UAE facilities-related invoices in Coupa, ensuring amounts are correct and services are completed.
• Vendor Management: Source and onboard local facilities vendors in Coupa.
• Inventory Control: Monitor stationery, place orders for replenishment, and distribute supplies as needed.
• Event Support: Provide onsite support for executive visits and events; includes assisting with room and catering setup for meetings.
• HR Support: Assist with local onboarding and offboarding tasks, such as desk assignments, building access card assignment and office welcomes.
• Dubai & Israel Support: Offer remote administrative assistance for the Dubai and Israel offices where needed. Occasional travel to the Dubai site may be required, subject to management approval.
• ****Occasional Responsibilities****
• Provide additional support for facilities projects as they arise, which includes (but is not limited to) potentially working overtime on evenings and/or weekends.
• Regional Travel: Occasional travel to the Dubai and Israel offices may be required.
• We're excited about you if you have:
• Experience: 5+ years of experience in office coordination, administrative support, or a similar role.
• Language Proficiency: Fluent in written and spoken English and Arabic (essential for local vendor management and government relations).
• Mobility: Must possess a valid passport and the ability to travel between KSA and the UAE.
• Customer Service: Enthusiastic about supporting colleagues and guests, with strong communication and interpersonal skills.
• Organisation: Ability to multitask effectively, stay organised, and prioritise basic tasks.
• Professionalism: Positive attitude, adaptable, and capable of working independently with guidance.
• Workplace tools: Experience ideal but not needed as training will be provided; Coupa, ServiceNow, G-Suite, Slack, SpaceIQ, Envoy, WorkDay, FedEx.
• Role not eligible for visa sponsorship
• What you can expect from us:

• Generous PTO Policy

• Support work life balance with Unplugged Days

• Flexible WFH Policy

• Mental & Physical Wellness programs
• Phone and Internet Reimbursement program
• Access to Continued Career Development
• Comprehensive Benefits and Competitive Packages