Office Coordinator

Role overview

Workplace and office operations

• Coordinate visitor registration, check-in, building access, security requirements, and host notifications.
• Maintain reception, common spaces, visitor areas, breakrooms, shared workspaces, and administrative areas.
• Monitor and order office supplies, kitchen inventory, and workplace resources; coordinate workspace moves, desk assignments, setups, and readiness.
• Liaise with building management and service providers on maintenance, repairs, service tickets, and issue escalation.
• Administer access cards, badges, parking, and access processes; coordinate access requirements for contractors, vendors, visitors, and temporary workers.
• Prepare meeting rooms and boardrooms; coordinate bookings, catering, technology support, and other meeting requirements.
• Coordinate mail, courier, shipping and receiving, office equipment, printers, workplace documentation, directories, and administrative processes.
• Coordinate employee engagement activities, recognition, town halls, celebrations, customer visits, leadership meetings, and special events.
• Support new-hire office onboarding and maintain vendor relationships, expenses, purchase requests, invoices, budget-related activities, and service records.

Minimum qualifications

• Have 3–5 years of experience in office coordination, workplace operations, employee experience, hospitality, administration, customer service, or a similar role.
• Communicate professionally and effectively in English, verbally and in writing.
• Be proficient with Microsoft Office Suite, including Outlook, Word, Excel, Teams, and PowerPoint.
• Have experience coordinating multiple priorities in a fast-paced environment.
• Be legally authorized to work in Canada without company sponsorship.

Preferred qualifications

• Post-secondary education in business administration, office administration, hospitality, human resources, communications, or a related field, or equivalent education and experience.
• Experience supporting workplace operations, employee experience, reception services, or facilities coordination.
• Experience coordinating meetings, events, onboarding activities, or office logistics, and working with vendors, service providers, or building management.
• Experience in a corporate office, manufacturing, or technology environment.
• Strong customer service, interpersonal, organizational, time-management, communication, problem-solving, critical-thinking, collaboration, and discretion skills.

Benefits and time off

• Employer-paid comprehensive benefits include dental, prescription drug, vision, paramedical coverage, and a $1,000 annual Health Spending Account.
• Employer-sponsored RRSP contribution of 2%.
• Three weeks of vacation, six flex days, and a one-week paid company-wide holiday shutdown.
• Annual professional development allowance of $1,000.

Pre-employment checks

• Successful candidates are subject to background checks, including criminal record checks and education verification.
• The posting states that immigration sponsorship is not available.