Executive Assistant

Role overview

Executive support

• Manage priorities, commitments, calendars, and day-to-day activities; anticipate needs and protect executive time.
• Resolve scheduling conflicts, coordinate domestic and international travel, and prepare the executive for engagements.
• Coordinate leadership meetings, reviews, planning sessions, board meetings, offsites, Town Halls, customer visits, and workshops.
• Prepare agendas, briefings, presentations, reports, communications, updates, and correspondence.
• Track decisions, action items, commitments, and deliverables and follow up with stakeholders.
• Serve as a contact for employees, customers, business partners, and other stakeholders.
• Provide backup executive coverage and coordinate meeting and event logistics.
• Improve executive support, travel, event, administrative, documentation, and shared team practices.

Minimum qualifications

• Five years supporting senior leaders in an Executive Assistant or senior executive administration role.
• Experience managing complex calendars, competing priorities, travel, meetings, and scheduling.
• Advanced proficiency with Microsoft 365, including Outlook, Word, Excel, PowerPoint, and Teams.
• Experience producing executive presentations, reports, briefings, meeting documentation, and business correspondence.
• Strong communication, organizational, prioritization, and time-management skills.
• Discretion handling confidential information; sound judgment, initiative, problem-solving, and adaptability.
• Ability to work independently and collaboratively and provide coverage as business needs require.
• Legal authorization to work in Canada without company sponsorship.

Preferred qualifications

• A diploma or degree in Business Administration, Office Administration, Communications, or a related field is preferred.
• Experience supporting multiple executives, matrixed teams, board meetings, offsites, Town Halls, customer visits, workshops, or large events is preferred.
• Experience in internal communications, executive operations, workplace experience, cross-functional initiatives, process improvement, or project coordination is preferred.

Work arrangement

• Hybrid arrangement with four days in the office.

Benefits and development

• Employer-paid benefits include dental, prescription drug, vision, paramedical coverage, and a $1,000 annual Health Spending Account.
• Employer-sponsored RRSP contribution is 2%.
• Includes three weeks of vacation, six flex days, and a one-week paid company-wide holiday shutdown.
• Includes a $1,000 annual professional development allowance.

Screening and checks