Office & Business Operations Manager

Overview

Essura

• , we are a specialist consultancy delivering
• independent advice in physical security and advanced technology
• across complex, high-profile environments.
• We work on landmark projects including:
• Multi-use developments
• Data centres
• Stadiums and major venues
• Transport infrastructure
• With offices in Dubai and London and
• 20+ years of expertise
• , we’re entering an exciting growth phase with ambitious expansion plans for 2026 and beyond.
• 🎯 The Opportunity
• We are seeking a
• highly organised and proactive Senior Office & Business Operations Coordinator
• to play a central role in supporting our Dubai office.
• This is a
• varied, hands-on position
• combining:
• Business operations and administration
• Support to senior management (including HR coordination)
• Bid and business development support
• Quality and compliance (ISO systems)
• Document production and project support
• This is a
• senior coordination role suited to experienced office coordinators, executive assistants, or business support professionals
• looking to broaden their scope within a dynamic consultancy environment.
• 🧩 Key Responsibilities

🔧 Business Operations, Administration & Senior Support

• Provide administrative and operational support to the Dubai office and senior management
• Assist with HR administration, onboarding, and training coordination
• Coordinate internal meetings, communications, and team updates
• Support commercial administration (timesheets, POs, invoicing)

📊 Integrated Management System (IMS)

• Support the administration and continuous improvement of the

Integrated Management System (ISO 9001, ISO 45001)

• Maintain document control, registers, and compliance records
• Coordinate internal and external audits and track follow-up actions
• Support training tracking and compliance requirements

📈 Bids & Business Development Support

• Coordinate the preparation of
• bids, proposals, and prequalification submissions
• Manage timelines, inputs, and document control
• Maintain CVs, case studies, and bid materials
• Support CRM and pipeline updates and reporting
• Assist senior leadership with presentations and bid governance activities

🎨 Document Production & Presentation

• Produce high-quality,
• client-ready documents and submissions
• Own formatting and presentation standards using

Adobe Indesign And Microsoft Office

• Maintain and improve templates and branding consistency

Essential

• Currently based in the

Uae

• and able to work full-time from the Dubai office
• Experience in
• business support, office coordination, executive support, or administration roles
• Experience supporting
• senior stakeholders or leadership teams
• Familiarity with
• management systems / ISO standards

(9001 And 45001 Preferred)

• Strong document production skills (

Microsoft Office + Adobe InDesign

• )
• Excellent written English and strong attention to detail
• Highly organised, proactive, and able to manage multiple priorities

Desirable

• Experience in
• consultancy, engineering, construction, or professional services
• Experience supporting bids, proposals, or business development activities
• Exposure to audits, compliance, or certification processes
• Knowledge of SharePoint or CRM systems
• 🌟 Why Join ESSURA?
• Work within a
• growing international consultancy
• on high-profile projects
• Gain exposure across
• operations, business development, HR support, and compliance
• Play a
• central role supporting senior leadership
• Be part of a
• collaborative and professional team environment
• Opportunity to grow into broader operational or business support roles
• ⚙️ Working Arrangement
• Full-time, office-based role

• Dubai Media City

• 5 days per week in the office
• Includes approximately
• 20% involvement in project-related work