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Office Assistant / Executive Assistant — (Dubai, Freelance Contract)

Tait
Dubai, UAE
Contract
Entry
Onsite
Discovered 3 weeks ago
Microsoft Office

Full Job Posting

Responsibilities

  • Manage calendar scheduling, meeting coordination, and appointment planning for executive team.
  • Arrange internal and external meetings, including agendas, room bookings, video calls, and follow-up actions.
  • Support travel coordination, itineraries, accommodation bookings, and expense tracking.
  • Assist with day-to-day administrative tasks, document preparation, filing, and correspondence.
  • Support the wider MENA team with office coordination, meeting logistics, and administrative requests.
  • Help manage office supplies, vendor coordination, courier requests, and general office needs.
  • Track deadlines, follow up on action items, and help ensure priorities are organized and completed on time.
  • Maintain confidentiality and handle sensitive information with professionalism.
  • Act as a point of contact between the executive team, team members, clients, partners, and internal departments.

Position Requirements

  • Previous experience as an Office Assistant, Personal Assistant, Executive Assistant, or similar role in MENA region.
  • Strong scheduling, organization, and time-management skills.
  • Excellent written and verbal communication skills.
  • Ability to multitask and prioritize in a fast-paced environment.
  • Strong attention to detail and a proactive approach to problem-solving.
  • Proficiency in Microsoft Office, Outlook, Teams, and general administrative tools.
  • Professional, discreet, reliable, and able to support senior leadership effectively.

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