Office Administrator

Overview

Administrative Support

• Handle daily office administration, documentation, filing, and correspondence.
• Prepare quotations, purchase orders, delivery notes, and invoices.
• Coordinate with suppliers, clients, and internal teams to support project execution.
• Maintain accurate records of contracts, product specifications, and project documents.
• Support management with scheduling, follow-ups, and assigned administrative tasks.
• Assist the Country with delegated responsibilities as required.

Logistics Coordination

• Manage end-to-end logistics for luxury furniture, including international and localshipments.
• Coordinate with freight forwarders, couriers, warehouses, and suppliers.
• Track air, sea, and land shipments and proactively manage delays.
• Prepare and verify shipping documents (CIPL, packing lists, HS codes, COO, BOE, etc.).
• Ensure furniture is packed, transported, and delivered according to luxury handlingstandards.
• Coordinate delivery and installation schedules with project teams.

Procurement & Supplier Coordination

• Request quotations, lead times, samples, and technical specifications.
• Follow up on production status, order confirmations, and dispatch schedules.
• Maintain professional relationships with high-end furniture brands and suppliers.

Inventory & Warehouse Support

• Coordinate receiving, inspection, tagging, and storage of furniture.
• Support inventory tracking and stock reporting.
• Assist in resolving discrepancies or damages.

Customer & Project Support

• Communicate delivery timelines and updates to clients and project managers.
• Handle delivery issues, damages, or missing items professionally.
• Ensure service levels align with luxury brand expectations.