Office Administrator / Operations Coordinator
About OMT International OMT International Group, established in 2009, is a specialised Marine, Naval, Offshore and Industrial solutions provider. We operate across the UAE, Qatar, Oman, India and the UK, supporting clients such as Fincantieri, NMDC, EnerMech and major energy operators across the region.
Skills
About This Role
About OMT International
OMT International Group, established in 2009, is a specialised Marine, Naval, Offshore and Industrial solutions provider.
We operate across the UAE, Qatar, Oman, India and the UK, supporting clients such as Fincantieri, NMDC, EnerMech and major energy operators across the region.
The Role
We are looking for a well-organised, detail-driven Office Administrator to run the day-to-day operations of our Doha office.
You will be the operational backbone of the Qatar team — keeping logistics, documentation and correspondence moving so our engineering and business development colleagues can focus on clients and projects.
This is a hands-on, multi-tasking role suited to someone who takes ownership and follows through.
Key Responsibilities
- Coordinate inbound and outbound shipments with freight forwarders and couriers — obtaining door-to-door rates, arranging collection and delivery , and tracking consignments to completion.
- Prepare and maintain shipping documentation: weights and dimensions, packing details, MSDS and commodity declarations, and customs paperwork.
- Manage supplier and vendor correspondence, follow up on quotations, purchase orders and order acknowledgements, and chase pending responses.
- Handle vendor registrations and pre-qualification submissions on client portals (e.g. SAP Ariba) and maintain company documentation (trade licence, company profile, certificates).
- Maintain office records, expense sheets and filing; support monthly administrative reporting.
- Act as first point of contact for office correspondence, calls and visitors; circulate notices and coordinate office schedules and holidays.
- Provide general administrative support to the engineering and business development team as required.
Requirements
- 2+ years of experience in office administration, logistics coordination or operations support — preferably in oil & gas or marine/industrial sectors.
- Strong written and spoken English; clear, professional email correspondence.
- Confident with MS Office (Word, Excel, Outlook) and comfortable learning client procurement portals.
- Excellent organisation, attention to detail and the ability to juggle multiple priorities and deadlines.
- Self-starter who follows through without being chased; reliable and discreet with company information.
- Based in Qatar with valid residency / NOC, or eligible to work in Qatar. Knowledge of Qatar customs and logistics processes is an advantage.
What We Offer
- A central role in an established, growing international group.
- Exposure to global principals and major regional energy and marine projects.
- A collaborative team and the opportunity to take real ownership of the office's operations.
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