workable
Office Administrator
TRP Infrastructure Services
Jacksonville, USA
Full-time
Mid · 3–5 years experience
Onsite
Discovered 4 days ago
sap
Key Skills for This Role
sap
Full Job Posting
Requirements
- Administrative Leadership: Provide comprehensive administrative support to the management team, including but not limited to scheduling meetings, managing calendars, and organizing company events.
- HR and Payroll Support: Assist in various human resources functions such as processing new hire paperwork, supporting payroll operations, and coordinating benefits enrollment. Facilitate the new employee orientation process and contribute to the implementation of HR policies.
- Document Control and Compliance: Take charge of financial documents management, ensuring all paperwork is accurately filed, easily accessible, and compliant with legal requirements. Assist in preparing and reviewing reports and presentations as required.
- Procurement and Inventory Management: Oversee the procurement of office supplies and equipment, manage vendor relationships, and maintain accurate inventory records to ensure the office is well-stocked and operational needs are met.
- Financial Administration: Support financial administration tasks, including invoice processing, expense report management, and reconciliation of accounts payable and receivable.
- Safety and Maintenance: Contribute to the maintenance of a safe and healthy work environment by participating in safety initiatives and ensuring that office equipment and facilities are maintained to high standards.
- Client and Staff Relations: Act as a key point of contact for clients and staff, providing exceptional service and support to foster a positive and productive office environment.
- Operational Support: Play a key role in operational planning and execution, including participation in strategic meetings, supporting project management activities, and ensuring efficient office operations.
- Responds to urgent inquiries, coordinating timely assistance as needed.
- Required to be available as needed for overtime.
- All other duties as assigned.
- Knowledge, Skills & Abilities
- Advanced proficiency in Microsoft Office applications and a strong ability to adapt to new software and technology.
- Exceptional organizational, time management, and prioritization skills, with a proven ability to manage multiple tasks simultaneously.
- Strong interpersonal and communication skills, capable of effectively interacting with individuals at all organizational levels.
- A high degree of professionalism and the ability to handle confidential information with the utmost discretion.
- Demonstrated problem-solving skills and the ability to work independently as well as part of a team.
- A strong understanding of business operations, human resources management, and financial processes.
- HS Diploma or GED (Required)
- Minimum 3 to 5 years’ experience in office administration / customer relations (Required)
- Excellent knowledge of MS Office, including Word, Excel, Power Point and Outlook (Required)
- Driver’s License with good driving record (Required).
- Great communication and interpersonal skills.
- Ability to identify inefficient practices and develop best practice solutions.
- Work Conditions/Physical Demands
- Regularly required to sit for extended periods.
- Occasionally required to stand and walk for brief periods.
- Frequent use of hands and fingers for handling or feeling and reaching with hands and arms.
- Must have good vision for close work, distance viewing, color differentiation, and focus adjustments.
- Primarily an office setting.
- Typically experiences a moderate noise level.
- TRP Infrastructure Services is proud to be an Equal Opportunity Employer and Veteran-Friendly Employer. We encourage veterans, transitioning service members, and qualified candidates from all backgrounds to apply. Employment decisions are made based on qualifications, merit, and business needs.
Education and Experience
- SAP experience strongly preferred
- Work Environment:
Benefits
- · Health Insurance
- · Dental Insurance
- · Vision Insurance
- · Life Insurance
- · Short-Term Disability Insurance
- · Long-Term Disability Insurance
- · 401k
Preferred Qualifications
- SAP experience strongly preferred
About TRP Infrastructure Services
Construction1200 employeesFounded 2010
Roadway infrastructure contractor providing pavement marking, traffic control, and permanent safety installations to contractors, municipalities, and agencies.
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