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Office Administrator

Brivo
Bethesda, USA
Full-time
Entry
Onsite
USD 20-23 hourly / hour
Discovered 1 months ago
Google Workspace

Full Job Posting

Key Responsibilities

  • Serve as the primary point of contact at the Bethesda reception desk, providing a welcoming environment at the lobby; greet visitors, direct guests, and manage general inquiries.
  • Coordinate, order, manage, set up incoming food deliveries and catering for multiple locations.
  • Receive, sort, and distribute all incoming mail and packages to the appropriate departments.
  • Monitor and restock office inventory regularly across common areas, including copy room supplies, snacks, and beverages.
  • Maintain neat, functional, and clean common spaces throughout the day.
  • Assist team members with administrative tasks, maintain organized record-keeping systems, and provide friendly operational support.
  • Provide administrative calendar support by scheduling and coordinating meetings for team members and external parties.
  • Serve as the primary contact with building management by submitting, tracking, and following up on service tickets for all office-related maintenance, repairs, keycard access, and facility inquiries.

Skills, Knowledge and Expertise

  • 1-3 years in office administration is preferred.
  • Exceptional verbal and written communication skills with a personable attitude.
  • Exceptional time-management skills with the ability to prioritize competing tasks.
  • Proficiency with Google Workspace for scheduling and calendar management and familiarity with facility ticketing systems.
  • High degree of initiative and self-direction—comfortable identifying operational needs, facility issues, or inventory shortages before they are pointed out.
  • Ability to comfortably lift 15–20 lbs as part of daily inventory.

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