Office & Administrative Manager

What You'll Do

• Day to Day:
• Open and close our beautiful Old Port office Monday through Thursday (9:00 AM to 5:00 PM) and Friday (9:00 AM to 2:00 PM).
• Manage the reception area by answering calls and emails, welcoming employees and visitors, and handling deliveries with a smile.
• Ensure meeting rooms and shared spaces (kitchen, etc.) are clean, organized, and ready to welcome everyone.
• Monitor and manage various inventories (office supplies, snacks, equipment) and track event-related expenses. Organize and maintain our storage unit.
• Coordinate and book travel arrangements (flights, hotels, transportation) for our talent, clients, and internal team members as needed.
• Source fun and thoughtful goodies for our team's year-end gift boxes.Coordinate the technical and logistical needs of new hires (laptops, equipment, etc.) to ensure they feel welcomed and supported from day one.
• What You Bring to the Table:
• At least 1 year of experience in an administrative or office management role.
• Based in Montreal and excited about working on-site every day.
• Fully bilingual in French and English, as this role involves communicating with employees and clients outside Quebec where English is required.
• Excellent organizational and time-management skills, with a proactive mindset.
• A desire to grow with us long-term. You're looking for a place to build your career, not just your next stepping stone.
• A positive, solution-oriented attitude. You take initiative and enjoy making things happen.
• Strong communication skills. Your emails are clear, and your tone is both professional and approachable.
• Proficiency in Google Workspace (Gmail, Docs, Sheets, Calendar).
• Reliability, attention to detail, and genuine enthusiasm for supporting your team.
• Soft Skills & The Dulcedo DNA
• At Dulcedo, we're looking for more than just a great resume. We're looking for the right energy.
• You stand out through your initiative, curiosity, and drive to make things happen.
• Your positive attitude, team spirit, and ability to uplift those around you are contagious.
• You love new challenges, stay calm under pressure, and thrive in a fast-paced, dynamic environment.
• You're a true self-starter: passionate, persistent, and action-oriented, always motivated by new projects, goals, and opportunities to grow.
• In short, you're driven, creative, and organized, with the ability to balance structure, fun, and performance, three essential pillars of our culture at Dulcedo.
• Life at Dulcedo!
• Unlimited Paid Vacation: Yes, really! Enjoy a healthy work-life balance with the freedom to take the time you need, when you need it.
• 12 Personal Days Per Year: One day off every month to rest, recharge, or simply take a breather.
• Flexible Work Environment: Minimal in-office requirements for eligible employees living near one of our hubs, giving you flexibility in your schedule.
• Montreal & Toronto Offices: Snacks, an amazing atmosphere, and pet-friendly spaces. What more could you ask for?
• Remote Work Opportunities: Ideal for travelers, expats, and digital nomads looking to grow their careers from wherever life takes them.
• Freestyle Fridays: We wrap up at 2:00 PM ET every Friday. Longer weekends, every single week!
• Comprehensive Benefits: Dental, vision, and medical coverage for you and your loved ones.
• Career Growth: Real opportunities for internal advancement in a fast-growing company where the sky truly is the limit.
• The Best of Both Worlds: The energy of a startup combined with over 15 years of experience and the stability of an established organization.
• Please note: Advanced French proficiency and intermediate English proficiency are required for this role to ensure effective communication with our French-speaking and international employees, colleagues, and talent.
• As an equal opportunity employer, we are committed to ensuring everyone feels included, supported, and valued. If you require accommodations during the application process, please contact us at [email protected], and we will gladly adapt the process to your needs.