Office & Administration Manager

About the Role

Office Operations, Facilities & Administration

• Take full ownership of office operations, facilities, administration, and employee onboarding to ensure a highly professional and efficient workplace environment.
• Oversee the daily operations of the office and ensure a productive and professional work environment.
• Manage reception and front-office functions, including visitor management and general office administration.
• Maintain office supplies, equipment, and inventory, ensuring uninterrupted business operations.
• Coordinate office maintenance, repairs, housekeeping, and facility management requirements.
• Manage relationships with vendors, suppliers, building management, and service providers.
• Organize travel arrangements, including flight, hotel, and transportation bookings when required.
• Act as the central point of contact for office administration and operational matters.

HR Administration, Employee Onboarding & Visa Coordination

• Conduct onboarding sessions for new employees and ensure a seamless joining experience.
• Coordinate employee documentation and onboarding processes.
• Arrange and provide employee credentials, email accounts, system access, ID cards, and related resources.
• Liaise with relevant departments to ensure all onboarding requirements are completed on time.
• Maintain employee records and coordinate visa, medical insurance, and employment documentation with internal and external providers as required.
• Support HR administration and employee-related coordination activities.

Coordination & Employee Engagement

• Coordinate with all departments to ensure smooth communication and workflow across the organization.
• Manage meeting room schedules, company events, and administrative logistics.
• Handle courier services, incoming and outgoing correspondence, and office records.
• Provide administrative support to senior management and assist with special projects as required.
• Support employee engagement initiatives, team events, office celebrations, and internal communication activities.

Requirements

• 3–5 years of experience managing office operations within the UAE.
• Previous experience in the Real Estate industry is highly preferred.
• Strong understanding of UAE office administration practices, visa processes, and vendor management.
• Experience handling employee onboarding, visa coordination, and administrative operations.
• Excellent organizational, multitasking, and problem-solving skills.
• Strong communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to work independently while coordinating effectively with multiple departments and stakeholders.

Preferred Background

• Experience working in a Real Estate, Property Investment, Brokerage, or Property Development company.
• Familiarity with supporting fast-paced sales and operational teams.
• Experience coordinating with multiple departments and senior stakeholders.

What We're Looking For