Office Admin / HR Assistant

Role overview

Office administration

• Ensure adherence to company procedures and policies; arrange travel for senior managers.
• Create and update financial, personnel, and other records; track and replace office supplies.
• Prepare reports, proposals, presentations, and correspondence; handle calls, emails, and documents.
• Organize office operations and procedures, manage correspondence and filing systems, review supply requisitions, and monitor clerical functions.
• Schedule and assign employees and follow up on work results; maintain office, job, vendor, and operational files.
• Welcome visitors, direct them to relevant personnel, coordinate calendars, meetings, and appointments.

HR, recruitment, and bookkeeping

• Provide administrative support to HR executives and maintain personnel records and documentation.
• Update HR databases with information on hires, terminations, sick leave, warnings, vacation, and days off.
• Prepare, manage, and store HR policy and procedure paperwork; answer employee questions.
• Assist recruiters with job advertisements and resume processing; help organize orientation, onboarding, and training.
• Perform bookkeeping tasks including invoicing, monitoring accounts receivable, and budget tracking.

Requirements

• At least 3–5 years of experience in office administration, as an HR Assistant, or in a similar role.
• Good knowledge of Microsoft Office, especially Excel, Word, and Outlook; basic knowledge of UAE labor and HR procedures.
• Good English communication and interpersonal skills; organized, reliable, discreet with confidential information, and able to multitask with minimal supervision.
• Experience in trading, building materials, or a similar business is an advantage; basic accounting and invoicing knowledge is an advantage.
• A bachelor's degree in Business Administration, HR, or a related field is preferred.

Pay

• Pay is AED 3,500–5,000 per month.

Workplace

• Work location is in person.