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Meetings Coordinator

Henry M. Jackson Foundation for the Advancement of Military Medicine
Bethesda, USA
Full-time
Entry · 0–2 years experience
Hybrid
$25.38-$26.67 / hour
Discovered Today
Communication

Full Job Posting

Education and Experience

  • Bachelor's Degree in related field required.
  • Minimum of 0-2 years experience required.
  • Required Knowledge, Skills and Abilities
  • Success in executing timelines & meeting deadlines.
  • Proven history with multi-tasking.
  • Strong communication skills (written & oral).
  • Excellent customer service skills.
  • Cvent experience preferred.
  • Physical Capabilities
  • Ability to stand or sit at a computer for prolonged periods.
  • Work Environment
  • Depending on on-site meeting demands, the position is in office and may require early and late start and end times. If there are no meetings happening in the HJF Conference Facility, telework is permitted as long as in office requirement is met.
  • Compensation
  • The hourly pay range for this position is $25.38-$26.67. Actual hourly pay will be determined based on experience, education, etc.

Benefits

  • HJF offers a comprehensive suite of benefits focused on your health and well-being, from medical, dental, and vision coverage to health savings and retirement plans, and more.
  • Employment with HJF is contingent upon successful completion of a background check, which may include, but is not limited to, contacting your professional references, verification of previous employment, education and credentials, a criminal background check, and a department of motor vehicle (DMV) check if applicable. Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.
  • Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
  • The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
  • Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.

Responsibilities

  • Assist with the execution of all meetings in the HJF Conference Facility.
  • Assist with the online reservation system and master meeting calendar.
  • Assist with customer outreach, catering, audio-visual and on-site facility support.
  • Assist with the necessary documentation to facilitate successful events (e.g., FAQs, checklists, budgets, timelines, agendas, attendee lists, briefing books, reporting requirements, etc.).
  • Assist with other public-private initiatives in furtherance of HJF's mission.
  • Cross train with within the Events Department as appropriate.
  • May include budgetary responsibility to include plan/forecast and monitor.
  • May perform other duties and responsibilities as assigned or directed by the supervisor. This may include attendance of and participation in required training for role.

Preferred Qualifications

  • Cvent experience preferred.

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