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Matter Management Analyst

Herbert Smith Freehills
London, GBR
Full-time
Entry
Onsite
Discovered 1 months ago
Microsoft Word

Full Job Posting

Key Responsibilities

  • Work closely with the matter team to ensure new transactions are set up optimally to meet both external client and legal requirements and internal reporting/billing requirements.
  • Assistance with opening of new clients/matters and generation of matter numbers
  • Monitor the setup of clients/matters to ensure compliance with the regulations and billing/rates requirements, liaising where relevant with the Business Finance, Risk Management and Tax Teams.
  • Actioning changes to clients and matters as requested by matter teams
  • Assistance with the setup of eBilling clients
  • Using the information held within the Practice Management system to assist internal clients (lawyers/secretaries) by responding to their enquiries
  • Liaising with the other New Business Intake teams to ensure a joined up and efficient process for the fee earners and PA's.
  • Identify process improvements to the internal NBI Matter Management processes
  • Ad hoc project support for the NBI team globally

Skills / Experience

  • Educated to degree level
  • Excellent research and analytical skills.
  • Good commercial awareness.
  • Ability to prioritise workload.
  • Excellent attention to detail and accuracy.
  • Ability to work autonomously and prioritise multiple tasks simultaneously.
  • Excellent verbal, written and face to face communication skills.
  • Proficient knowledge of Microsoft Word and Excel.
  • Ability to work well under pressure and to deadlines.

Competencies

Collaborates with others

Develops innovative solutions by valuing diversity of thought, expertise and experience.

Brings a positive energy to the way they work and inspires this in others

Excellent negotiation skills.

Flexible

Excellent interpersonal skills

Strong organisational skills and ability to prioritise

Excellent service orientation skills

Focuses on Clients

Always acts with the firm's clients in mind

Understands the importance of clients to the firm

Prioritises initiatives that will positively impact the client experience and their business

Develops solutions that balance client needs and the sustainable profitability of the firm

Innovates

Ability to use initiative and be pro-active

Seeks out market trends and introduces relevant ideas for competitive advantage

Achieves results

Takes personal responsibility for getting things done

Ability to cope with conflicting demands and meet deadlines

Remains focused on long term objectives and broad firm issues.

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