Logistics Coordinator - Construction & Contracting

About This Role

Job Summary

The Logistics Coordinator is responsible for the efficient coordination and control of fleet-related and logistics operations, ensuring smooth daily workflow across projects and departments. The role includes managing time sheets, procurement processes (PR to PO), machinery and fuel logs, vendor coordination, and supporting overall operational efficiency through accurate reporting and documentation.

Key Accountabilities:

Time Sheet Management

• Collect, verify, and process employee and driver time sheets accurately for payroll processing
• Ensure proper allocation of working hours across projects
• Resolve discrepancies in coordination with HR and site teams

Procurement Coordination (PR to PO)

• Manage the full procurement cycle from purchase requisition review to purchase order issuance
• Track approvals and ensure compliance with company procurement policies
• Follow up with vendors for timely order fulfilment

Machinery & Fuel Monitoring

• Maintain updated logs for all vehicles and machinery
• Track fuel consumption, usage, and maintenance schedules
• Identify inefficiencies and support cost optimization initiatives

Store & Inventory Coordination

• Coordinate with storekeepers for spare parts, consumables, and fuel availability
• Ensure timely replenishment of required materials
• Support inventory control and stock accuracy

Vendor Management

• Liaise with external vendors for fleet maintenance, spare parts, and fuel supply
• Request quotations, compare pricing, and ensure service quality standards
• Maintain strong vendor relationships and negotiate favorable terms

Fleet Operations Support

• Assist in scheduling, dispatching, and monitoring vehicle movements
• Ensure compliance with safety standards and company procedures
• Support vehicle registration, renewal, and documentation

Reporting & Documentation

• Prepare regular reports on fleet performance, fuel usage, and maintenance costs
• Maintain organized records for audits and management review
• Provide accurate operational data to support decision-making

Skills, Knowledge & Abilities

• Strong understanding of logistics and fleet operations
• Knowledge of procurement processes (PR to PO cycle)
• Experience in data entry, tracking systems, and operational reporting
• Advanced Microsoft Excel skills (reporting, tracking, analysis)
• Experience with ERP systems (SAP, Oracle, or similar) is an advantage
• Strong organizational and multitasking abilities
• Excellent attention to detail and accuracy
• Good communication skills in English (Arabic is a plus)
• Problem-solving mindset with ability to work under pressure

Financial & Decision-Making Authority

• Supports cost control through fuel monitoring, vendor negotiation, and procurement tracking
• Recommends vendors and prepares purchase orders within approved limits
• Makes day-to-day operational decisions related to fleet scheduling and logistics coordination
• Ensures accurate reporting that supports financial and operational decision-making