Document Controller

Job Purpose

Key Responsibilities

• :Manage and maintain all project documentation, correspondence, drawings, and records in accordance with company procedures and project requirements
• .Ensure all submissions are processed in a timely manner and that approvals, rejections, revisions, and updates are accurately recorded and tracked
• .Maintain and update document registers, logs, transmittals, and filing systems
• .Control the issuance, distribution, receipt, and storage of all project documents and drawings
• .Monitor and record changes and revisions to technical documents, ensuring that only the latest approved versions are in circulation
• .Coordinate with project teams, consultants, subcontractors, and suppliers regarding document submissions and approvals
• .Highlight document-related discrepancies, delays, or deviations to the Project Manager for review and action
• .Support the preparation of project reports, presentations, and document packages as required
• .Ensure all documents and drawings are securely stored and maintained with proper traceability and ease of retrieval
• .Distribute controlled copies of approved documents and drawings to relevant stakeholders
• .Ensure compliance with company quality management systems and document control procedures
• .

Qualifications & Experienc

• e:Diploma or Bachelor's Degree in Business Administration, Engineering, Construction Management, or a related disciplin
• e.Minimum 3 years of experience as a Document Controller, Project Secretary, or similar role within the construction industr
• y.Strong proficiency in Microsoft Office applications, particularly Excel, Word, and Outloo
• k.Experience using document management systems such as ACONEX, Procore, Asite, Unifier, or similar platforms is highly preferre
• d.Sound understanding of construction documentation, technical drawings, and project workflow
• s.Candidates with experience in landscaping, infrastructure, civil works, or construction projects will be highly preferre
• d.

Skills & Competenci

• es:Excellent document management and organizational skil
• ls.Strong attention to detail and accura
• cy.Effective verbal and written communication skil
• ls.Ability to manage multiple priorities and work within tight deadlin
• es.Strong coordination and stakeholder management skil
• ls.Ability to work independently and collaboratively within a project environme
• nt.Customer-focused mindset with a proactive approach to problem-solvi
• ng.Knowledge of landscaping, infrastructure, civil engineering, and utility projects will be considered a strong advanta
• ge.