Logistics Administrator
Full Job Posting
What you will do:
- Plan and coordinate outbound shipments and transport schedules in alignment with shipping and operational priorities.
- Prepare, process, and maintain shipment documentation, including bills of lading (manual and customer-provided), estimated ship dates, proof of delivery (PODs), and other required records.
- Track orders and shipments in yard and logistics management systems; update information to ensure trailer, order, and inventory accuracy.
- Coordinate with yard, shipping, and logistics personnel regarding shipment status, trailer moves, and inventory locations.
- Manage, audit, and archive shipping records and documentation, ensuring compliance with company standards and regulatory requirements.
- Monitor inventory levels, participate in inventory counts, and help resolve discrepancies in finished goods movement and storage.
- Serve as a liaison for customer communication regarding shipment status, documentation, POD requests, and shipping appointment coordination.
- Support accurate order tracking and timely information updates for finished goods flow.
- Collaborate with team members to maintain a safe, organized, and efficient yard/work environment consistent with company values and standard operating procedures.
- Participate in operational meetings, process improvements, and cross-functional coordination required to support peak periods and changing priorities.
- Demonstrate positive, professional, and proactive behavior, flexibility for overtime or weekend work, and reliable attendance.
- What you will bring:
- High school diploma or GED required.
- 1 to 3 years of experience in logistics, warehouse administration, shipping/receiving, or general office support within a distribution, warehouse, or shipping environment.
- Proficiency in Microsoft Office, especially Excel; experience with document management, database, or reporting tools preferred.
- Familiarity with logistics software, transportation management systems (TMS), or yard management systems are strongly preferred.
- Ability to follow standard work, operational procedures, and compliance protocols.
- Proven ability to track shipments, maintain accurate shipping/receiving records, and work with inventory management.
- Effective team player who communicates clearly and collaborates well with operations, yard, and shipping teams.
- Work Environment:
- Primarily work in an office or indoor logistics environment with routine visits to the finished goods yard and shipping areas.
- Must be able to sit, stand, walk, communicate, and use standard office equipment for extended periods.
- Occasional exposure to outdoor yard, warehouse, or logistics operations, including varying weather conditions.
- Regular need to lift and/or move up to 10 pounds; infrequent need to lift up to 25 pounds.
- Personal protective equipment (PPE) required when entering yard or shipping areas, in accordance with site policy.
- Must maintain reliable and punctual attendance; flexibility to support occasional overtime, weekend, or peak period work as required by business needs.
- Annual Base Salary Range or Hourly Base Pay Range:
- $24.78
- Compensation Type:
- Hourly
- Incentive Eligible:
- No
- Sales Commission Eligible:
- Disclaimer: We strive to provide competitive compensation for this position, tailored to a variety of factors. The actual compensation will depend on elements such as seniority, merit, geographic location, education, experience, travel requirements, and union designation. Our compensation range is generally based on the national average for the country. Additionally, benefits may vary depending on the region, business alignment, union involvement, and employee status.
- Thrive at work and at home:
- Benefits kick in on DAY ONE for you and your family, including health insurance and holistic wellness programs that include generous incentives – WE DARE TO CARE!
- Family building benefits include fertility coverage and adoption/surrogacy assistance.
- Paid time off includes up to 15 vacation days, paid holidays, sick leave, and additional options to support volunteer and parental leave.
- 401K match up, educational and training opportunities through company programs along with tuition assistance and student debt support.
- Disclaimer: Benefit offerings may vary by site as well as Collective Bargaining Agreements and local/state regulations
- Safety Sensitive Role:
- Yes
- The company designates certain roles as Safety Sensitive. Safety Sensitive roles may require that you pass additional drug screening.
- We offer competitive compensation and comprehensive benefits and programs. We are an equal opportunity employer; all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, pregnancy, age, marital status, disability, status as a protected veteran, or any legally protected status.
Preferred Qualifications
- Familiarity with logistics software, transportation management systems (TMS), or yard management systems are strongly preferred.
About Trane Technologies
Global climate innovator for buildings, homes, and transportation.
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