Logistics Administrator
Role Overview
The Logistics Admin will provide administrative, financial, and documentation support to the Logistics Department at Allied Steel Buildings.
This position will be responsible for managing logistics invoices, shipping documentation, carrier payments, remittances, project logistics cost tracking, and carrier claims.
The position will work closely with the Logistics Lead assigned to each project to monitor logistics budgets, track actual spending, identify discrepancies, and ensure all logistics costs are properly documented, approved, paid, and filed.
The ideal candidate is highly organized, detail-oriented, financially conscientious, and able to manage a high volume of invoices, shipments, carriers, and project documentation while following issues through to resolution
Key Skills for This Role
Full Job Posting
Requirements
- Key Performance Indicators (KPIs)
- Invoice accuracy and timely processing.
- Payment and remittance accuracy and timeliness.
- Documentation completeness and filing accuracy.
- Timely identification and escalation of budget variances.
- Value and percentage of eligible carrier claims successfully recovered.
- Timely resolution of disputed invoices and carrier issues.
- Completion of project logistics financial reconciliation at closeout.
- Accuracy and completeness of logistics data in company systems.
- Qualifications
- Required
- 2+ years of experience in logistics administration, freight, transportation, business administration, accounts payable, or a related field.
- High attention to detail and accuracy.
- Experience reviewing invoices and supporting documentation.
- Strong follow-through and problem-solving skills.
- Strong organizational and administrative skills.
- Strong Microsoft Excel or spreadsheet skills.
- Strong written and verbal communication skills.
- Ability to manage multiple projects, carriers, invoices, and deadlines simultaneously.
- Ability to communicate professionally with carriers, vendors, internal teams, and customers.
- Preferred
- Experience with carrier invoice auditing and freight billing.
- Experience with ERP, CRM, and logistics management systems.
- Experience working with project-based logistics budgets.
- Knowledge of ocean freight, trucking, drayage, warehousing, and project logistics.
- Knowledge of commercial shipping and transportation documentation.
- Core Competencies
- Attention to Detail
- Organization & Time Management
- Financial Accuracy
- Accountability
- Problem Solving
- Follow-Through
- Communication
- Data Management
- Carrier & Vendor Coordination
- Confidentiality & Professionalism
Benefits
- Allied is an equal opportunity employer.
- DFWP/EEOE
About Allied Steel Buildings
Private manufacturer of prefabricated, conventional, and hybrid steel buildings for commercial, industrial, and worldwide customers.
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