Legal Administrator (Freelance)

About The Role

• Legends Global teams across the world are innate problem solvers and people who thrive on the excitement of developing events that create opportunity and connection.
• We are meticulous planners, innovative thinkers, relationship specialists and acutely experienced business leaders who love what they do.
• At Legends Global, we love events, it's what we do.
• It's a part of our DNA and what drives us.
• This role involves:
• Providing full administrative support to the Legal Department.
• Maintaining the legal filing systems.
• Coordinating the flow of information internally and with other departments.
• Preparing and keying in correspondences and legal documents.

Administration

• Manage administrative tasks such as filing and submission of legal documents.
• Prepare and key in correspondence and legal documents.
• Assist in the preparation of regularly scheduled reports.
• Maintain and update the legal tracker system.
• Manage department administrative work, such as contract approval forms and receipt of documents.
• Ensure all legal documents are maintained and archived as per internal policy.
• Manage and maintain contract databases, ensuring all contracts are accurately recorded and deadlines are met.
• Manage any other administrative tasks as requested by the manager.

Quality Assurance, Compliance & Effectiveness

• Ensure compliance with legislation and company policy.
• Maintain adequate control measures for risks.
• Foster understanding and commitment of staff to policies, processes, and procedures.
• Maintain current knowledge of relevant legal information, best practice, compliance, and regulatory changes.
• Implement effective corrective and preventive actions to maintain effective processes.
• Drive continual improvement of processes and procedures.

Health, Safety and Environment

• Maintain a current working knowledge of operational associated hazards and controls.
• Possess an up-to-date knowledge of Coca-Cola Arena policies, and any associated regulations, local laws, standards, codes of practice, or guidelines.
• Ensure resources and processes are available and used to minimize HSE risks, and receive/respond to information about HSE incidents, hazards, and risks in a timely manner.
• Maintain full awareness of the Dubai Fire & Emergency Evacuation Procedures.
• Stay familiar with the location of emergency exits and fire-fighting equipment.
• Participate in the management of any incident or emergency as directed by the nominated warden.
• Report all incidents to your manager and HSE personnel.
• Other duties as directed by the Legal Counsel
• Ensure accurate and timely completion of tasks.
• Demonstrate flexibility and willingness to undertake activities.
• Carry out duties of other members of the department during their absence.
• As part of our commitment to national talent development, this position is open to
• UAE National applicants
• , and we strongly encourage qualified professionals to apply.
• ***This role is on a freelancer agreement, and it requires the candidate to have their own visa / sponsorship.
• A detailed job description can be found below.***

About You

Qualifications

• Legal Assistant certification or diploma or a related field preferred.

Experience

• Minimum 2-years’ experience in similar role.
• Previous experience in the UAE, preferably in the event industry.
• Excellent oral and written communication skills.
• Fluent in English.
• Arabic is a plus.

Skills And Knowledge Requirements

• Ability to work unsupervised
• Strong presentation and communication skills
• IT literate including the full Microsoft Office Suite
• Ability to work with multicultural team
• Listening skills
• Creative thinking
• Influential communicator

Personal Qualities

• Friendly and amicable personality.
• Excellent listening and communication skills at all levels.
• Excellent internal and external stakeholder management skills.
• Excellent personal presentation and grooming.
• Willingness to work as a team member and accept direction.
• Can do attitude without compromise of safety.
• Ability to work under pressure and meet deadlines.