Leasing & Fit-Out Coordinator

Overview

• We have an urgent requirement for Leasing & Fit-Out Coordinator for our client based in Riyadh Saudi.
• Strong experience in tenant coordination, mall management, fit-out supervision, or leasing support (preferred in a retail or mall environment).---Must
• MEP systems, construction processes, and mall fit-out standards.-Must
• Manage the end-to-end tenant fit-out process from site handover to store opening.--Must

Position Overview

Leasing Coordination

• Assist the Leasing team with documentation, tenant onboarding, and issuance of offer letters, lease proposals, and related paperwork.
• Maintain accurate leasing records, tenancy schedules, and tracking sheets.
• Serve as the point of contact for tenants during handover and pre-opening phases.
• Coordinate with legal and finance teams to ensure all leases and payments are processed according to policies.

Fit-Out & Handover Management

• Manage the end-to-end tenant fit-out process from site handover to store opening.
• Coordinate with tenants, designers, and contractors to ensure submission and approval of design drawings, MEP plans, and shopfront proposals.
• Conduct site inspections to monitor fit-out progress, safety compliance, and adherence to mall fit-out guidelines.
• Ensure tenants comply with mall regulations, building codes, and health & safety standards during construction.
• Track and report fit-out progress, highlighting delays, issues, or risks to management.

Technical & Operational Coordination

• Liaise with mall operations, security, facilities management, and external consultants for technical approvals, service connections, and operational requirements.
• Ensure all necessary permits (e.g., work permits, access permits, fire safety approvals) are issued on time.
• Manage and update the Tenant Coordination Manual and Fit-Out Guidelines when required.

Communication & Reporting

• Maintain regular communication with tenants regarding timelines, site access, inspections, and compliance matters.
• Prepare weekly fit-out progress reports for management.
• Assist in coordinating shop openings and ensuring all final inspections are completed ahead of opening.

Qualifications & Experience

• Bachelor’s degree in Engineering, Architecture, Interior Design, Real Estate, or a related field.
• 3–5 years of experience in tenant coordination, mall management, fit-out supervision, or leasing support (preferred in a retail or mall environment).
• Knowledge of MEP systems, construction processes, and mall fit-out standards.
• Strong understanding of health & safety and local regulatory requirements.

Skills & Competencies

• Excellent communication and stakeholder management skills.
• Strong organizational and time management abilities.
• Ability to read and interpret technical drawings.
• Proficiency in MS Office; knowledge of AutoCAD is an advantage.
• Problem-solving mindset with attention to detail.
• Ability to work under pressure and manage multiple projects simultaneously.

Key Performance Indicators (KPIs)

• On-time shop openings.
• Accuracy of leasing and fit-out documentation.
• Tenant satisfaction during onboarding and fit-out.
• Compliance with mall safety and design standards.

Skills