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Lead Administrator - Projects

WSP USA Inc.
Noida, IND
Full-time
Lead · 8–12 years experience
Onsite
Discovered 3 weeks ago

Full Job Posting

Qualifications

  • Bachelor's Degree in Business Administration, Construction Management, Engineering, Project Management, or a related discipline.
  • Professional certification in Project Management is advantageous.
  • Minimum 8-12 years of experience in project administration within the building construction industry.
  • Minimum 5 years' experience supporting hospital, healthcare, or large-scale construction projects .
  • Proven experience leading project administration and document control functions for multidisciplinary project teams.
  • Experience working with international clients and consultant teams is preferred.
  • Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
  • Strong hands-on experience with ProjectWise and Oracle Aconex .
  • Experience with BIM project environments and document management processes.
  • Knowledge of project reporting, KPI management, and data analysis.
  • Leadership and team management.
  • Strong stakeholder engagement skills.
  • Excellent organizational and coordination abilities.
  • Effective communication and interpersonal skills.
  • High attention to detail and quality.
  • Ability to manage multiple projects and competing priorities.
  • Strong problem-solving and decision-making capabilities.
  • Hospital and healthcare facility construction projects.
  • Large-scale MEP-intensive developments.
  • Design consultancy or engineering consultancy environment.
  • GCC, Singapore, or international healthcare infrastructure projects.
  • Employment with WSP India is subject to the successful completion of a background verification (“BGV”) check conducted by a third-party agency appointed by WSP India.
  • Candidates are advised to ensure that all information provided during the recruitment process — including documents uploaded — is accurate and complete, both to WSP India and its BGV partner”.

Experience

  • Minimum 5 years' experience supporting hospital, healthcare, or large-scale construction projects.

Technical Skills

  • Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
  • Strong hands-on experience with ProjectWise and Oracle Aconex.
  • Experience with BIM project environments and document management processes.
  • Knowledge of project reporting, KPI management, and data analysis.
  • Key Competencies
  • Leadership and team management.
  • Strong stakeholder engagement skills.
  • Excellent organizational and coordination abilities.
  • Effective communication and interpersonal skills.
  • High attention to detail and quality.
  • Ability to manage multiple projects and competing priorities.
  • Strong problem-solving and decision-making capabilities.
  • Preferred Experience
  • Hospital and healthcare facility construction projects.
  • Large-scale MEP-intensive developments.
  • Design consultancy or engineering consultancy environment.
  • GCC, Singapore, or international healthcare infrastructure projects.

Key Responsibilities

  • Project Administration & Coordination
  • Lead project administration activities across multiple hospital construction projects.
  • Support Project Managers and Project Directors in project planning, execution, and reporting.
  • Coordinate multidisciplinary teams including Architectural, Structural, Civil, Mechanical, Electrical, Plumbing (MEP), and BIM disciplines.
  • Organize and facilitate project meetings, prepare agendas, minutes, and action trackers.
  • Monitor project deliverables, key milestones, and project schedules.
  • Document Management & Control
  • Manage and oversee project documentation using ProjectWise and Oracle Aconex.
  • Establish and maintain document control procedures and compliance requirements.
  • Review document workflows, transmittals, RFIs, technical submissions, and approvals.
  • Ensure proper filing, version control, archival, and document security.
  • Maintain project registers, drawing logs, and correspondence records.
  • Client & Stakeholder Management
  • Serve as the primary administrative point of contact for clients, consultants, contractors, and internal stakeholders.
  • Coordinate project communications and ensure timely responses to project requests.
  • Support client meetings and progress reviews.
  • Build and maintain effective working relationships across regional and global teams.
  • Reporting & Governance
  • Prepare executive-level weekly and monthly reports, dashboards, and project performance updates.
  • Track project KPIs, deliverables, risks, and action items.
  • Monitor compliance with company quality management systems and project governance requirements.
  • Support audits and ensure project records are maintained accurately.
  • Commercial & Resource Support
  • Support resource planning, utilization tracking, and onboarding activities.
  • Coordinate procurement and contract administration activities.
  • Monitor project budgets, invoices, and commercial documentation.
  • Assist with project close-out documentation and lessons learned.

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