Invoicing Accountant

Purpose and Scope:

Responsible for overseeing the end-to-end invoicing process, maintaining accurate financial records, and ensuring timely billing and reconciliation.

The role requires a solid understanding of accounting principles, invoicing systems, and financial reporting within the waste collection industry.

and Duties

· Oversee the preparation and generation of all sales invoices (internal & external), ensuring accuracy and compliance with service agreements.

· Ensure timely submission of invoices to clients within specified deadlines; proactively address and resolve customer billing concerns.

· Maintain detailed records of raw materials received and dispatched, including accurate production reporting for materials used in waste collection and disposal.

· Lead monthly, quarterly, and period-end reconciliation of key balance sheet items, including intercompany transactions and accounts receivable.

· Monitor customer accounts, perform aging analysis, and coordinate follow-up actions to ensure timely collections and resolution of outstanding balances.

· Maintain invoicing documentation in an audit-ready format; coordinate with internal and external auditors during audit cycles.

· Maintain and regularly update the fixed asset register, including acquisition, disposal, depreciation, and amortization records for collection equipment and vehicles.

· Assist in the preparation of financial reports such as balance sheets, income statements, and other submissions to the Head Office.

· Act as the primary liaison between operations and finance for validating service reports and ensuring invoice accuracy based on completed jobs.

· Process payroll for field personnel (drivers and helpers) by verifying attendance and work records.

· Administer petty cash reimbursements and verify credit card expenses related to invoicing and operational activities.

· Support the preparation and submission of monthly MIS reports, budget tracking, and financial forecasts in collaboration with the HO finance team.

· Identify and implement process improvements related to billing accuracy, reporting efficiency, and internal controls.

· Ensure compliance with internal financial procedures, company policies, and local tax regulations.

· Recommend improvements to departmental policy and implement procedures and controls covering all areas of Green Arabia, so that all relevant procedural/ legislative requirements are fulfilled while delivering quality, cost effective service to customers.

· Ensure compliance to all relevant QHSE procedures and controls across Green Arabia to guarantee employee safety, health, legislative compliance, delivery of high-quality products/service and a responsible environmental attitude.

· Any other duties and responsibilities as assigned from time to time.

Pay: AED4.00 - AED6.00 per month